Operations Administrator

Main Purpose of the Role: To efficiently manage administrative functions within a designated area, track projects, and provide operational support to management. The incumbent will be responsible for a range of administrative and project-related tasks, including financial project tracking, monthly reporting, communication with business units, and maintaining accurate records. Education and Experience Required Matric (Grade 12) is a minimum requirement Strong financial background Advanced Microsoft Excel skills (including VLOOKUP, SUMIF, Pivot Tables, graphs, etc.) Experience in project tracking and administration Strong numerical and administrative skills Computer literate, with strong proficiency in Microsoft PowerPoint, Advanced Excel, and Microsoft Word Experience assisting with fleet administration and maintaining vehicle registers Knowledge, Skills, and Competencies Ability to work effectively under pressure Strong administrative capabilities Excellent attention to detail Strong interpersonal and communication skills Ability to manage multiple tasks and assignments simultaneously Ability to meet deadlines in a fast-paced environment Key Areas of Responsibility: The Administrator will be responsible for managing or supporting management in the following areas: Operational and Administrative Support Provide operational support to General Managers, Regional Managers, COE, and the Sales Team Provide ad hoc support to Food Support Partners and Unit Managers Maintain and update company and regional information as required Meeting and Diary Management Manage diaries and coordinate meetings, including scheduling participants, booking meeting rooms, and arranging required resources Prepare and distribute meeting agendas in advance Record accurate minutes and distribute them timeously Project and Financial Support Assist with managing and tracking all Food Operations projects Assist with the monthly consolidation of financial graphs and presentation reports Support the preparation of PowerPoint presentations and documentation, ensuring accuracy and quality Communication and Reporting Collate internal information from units and distribute internal communications to the business as required Travel and Event Coordination Arrange travel and flight bookings for the General Manager and Regional Managers when required Coordinate social events related to the food business Asset and Data Management Maintain control of the food asset register Assist with fleet administration and maintain the vehicle register Maintain the Food Operations database, including contracts, QBRs, HSE records, price increases, and other relevant reports Stakeholder Coordination Liaise with PRP representatives and facilitate meetings and training sessions with General Managers, Regional Managers, and Unit Managers