Senior Kids Club Activity

Job Specification: Procurement Officer Location: South Africa Industry: Hospitality / Luxury Game Lodge Department: Finance / Operations Reports to: Lodge Manager / Financial Manager Job Purpose To manage the lodges procurement processes, ensuring the cost-effective purchasing of goods and services while maintaining quality standards, supplier relationships, and compliance with company policies and South African regulations. Key Responsibilities Procurement & Purchasing Source, negotiate, and procure goods and services (food & beverage, housekeeping supplies, maintenance materials, safari equipment, spa products, uniforms, etc.). Obtain and compare quotations in line with company procurement policy. Ensure competitive pricing without compromising quality. Prepare and process purchase orders. Supplier Management Identify, evaluate, and onboard reliable suppliers (including local community suppliers where applicable). Maintain supplier database and contracts. Build strong supplier relationships and monitor performance. Resolve supply or quality issues promptly. Inventory & Stock Control Work closely with department heads to monitor stock levels. Prevent stock shortages or overstocking. Conduct regular stock checks and reconciliations. Coordinate with stores/receiving department for accurate deliveries. Cost Control & Budgeting Monitor procurement spend against budgets. Identify cost-saving opportunities. Assist in preparing procurement forecasts. Ensure adherence to approved budgets. Compliance & Administration Ensure compliance with company policies and South African procurement regulations. Maintain accurate procurement documentation and records. Support audit processes. Ensure ethical procurement practices. Minimum Requirements Grade 12 (Matric) Diploma or Degree in Supply Chain Management, Procurement, Logistics, or related field 35 years experience in procurement (hospitality or lodge environment preferred) Valid drivers license Proficient in MS Office (Excel essential) Experience with procurement or stock control systems Knowledge & Skills Strong negotiation and supplier management skills Understanding of hospitality stock requirements Knowledge of food safety and storage standards Excellent organizational and administrative skills Strong financial and cost-control awareness Ability to work under pressure and meet deadlines High level of integrity and ethical standards Competencies Attention to detail Problem-solving ability Strong communication skills Team collaboration Planning and coordination Initiative and proactive mindset Working Conditions Based at a remote game lodge location May require occasional travel to suppliers May be required to work weekends/public holidays depending on operational needs