Pharmacy Financial Administrator

Faircape Health | Western Cape Faircape Health operates world-class healthcare centres within luxury lifestyle retirement villages across the Western Cape. Our facilities provide high-quality sub-acute, rehabilitation, and long-term care services supported by multidisciplinary teams and well-structured operational systems. We are seeking a detail-driven and organised Pharmacy Financial Administrator to oversee and coordinate pharmacy-related financial and stock control processes. This role plays a critical part in ensuring accurate billing, supplier reconciliation, and inventory management within a regulated healthcare environment. If you are numerically strong, methodical, and thrive in a structured clinical setting, this opportunity offers stability, responsibility, and meaningful impact. What We Offer At Faircape, we value our medical professionals and provide a stable, well-resourced clinical environment where quality care and professional autonomy are prioritised. Our benefits include: Above-market salaries recognising your expertise, responsibility, and clinical experience Quarterly performance bonuses rewarding contribution and patient outcomes Long-service leave acknowledging loyalty and sustained commitment Structured, well-supported clinical environment work alongside experienced multidisciplinary teams Job security within an established healthcare group nearly 40 years of trusted operations Step into a role that blends clinical insight with operational leadership Supportive clinical governance and ethical leadership enabling focus on patient care rather than administration Key Responsibilities Supplier Invoice & Financial Administration Capture and process supplier invoices for pharmaceutical and surgical items Verify invoices against stock received and investigate discrepancies Assist with resolving creditor queries and supplier account reconciliations Maintain accurate filing and financial documentation Support month-end financial processes Patient & Ward Billing Ensure accurate and timely billing of ward stock and non-ethical items Investigate billing discrepancies and resolve variances Maintain accurate records of items issued from controlled and emergency stock Ensure daily completion of billing processes Stock Control & Inventory Management Maintain accurate stock levels within pharmacy and related storerooms Perform daily, weekly, and monthly stock counts Monitor par levels and assist with stock ordering Investigate stock variances and process approved adjustments Manage short-dated, damaged, or redundant stock returns Ensure accurate stock transfers between locations Support barcode accuracy and system alignment Operational & Administrative Support Assist with charge sheet management and updates Provide support to pharmacy and clinical teams on stock-related matters Maintain accurate reporting of stock and billing discrepancies Contribute to continuous process improvement and adherence to SOPs Requirements Qualifications Postgraduate qualification in Finance, Accounting, or related field Healthcare or pharmacy-related financial administration experience advantageous Pharmacy assistant qualification advantageous Experience Proven experience in financial administration (healthcare/pharmacy preferred) Experience as a pharmacy buyer or equivalent would be advantageous Experience in stock management within a pharmaceutical or clinical environment Strong understanding of billing and inventory processes Experience working with financial or stock management systems advantageous Skills and Attributes Strong numerical accuracy and attention to detail Highly organised and able to manage multiple deadlines Reliable and process-driven Strong communication and interpersonal skills Ability to work collaboratively within a multidisciplinary healthcare team Resilient and adaptable in a fast-paced environment Specific Requirements: Clear health record Clear criminal record Clear credit record Positive two written references To see more about Faircape and what we have to offer go and look at our informative website https://faircape.co.za/