Company Secretariate

SAICA has embarked on an exciting transformation to become an insights-driven, technology-enabled, and AI-powered organisation. As part of our journey, we are streamlining processes, enhancing our digital capabilities, and strengthening our focus on sustainability in the accounting profession. This transformation presents an opportunity for you to grow and contribute to SAICAs vision in a redefined, future-fit role. We are looking for enthusiastic, skilled professionals who are eager to innovate, embrace data-driven decision-making, and help shape the future of the profession. If you are ready to be part of this next chapter, make a meaningful impact, and you are a suitably qualified and experienced Difference Maker wanting to go further on this exciting journey, you are encouraged to apply. Purpose of the job The Company Secretariate plays a key role in supporting the efficient functioning of SAICA's governance processes and the administrative operations of the Company Secretariate function. The role involves providing administrative support for Board and committee meetings, maintaining corporate records, ensuring compliance with regulatory requirements, and assisting with the day-to-day operations of the Company Secretariat. This position is ideal for an individual with a keen interest in corporate governance, compliance, and administrative functions within a dynamic and fast-paced environment. Key/main outputs Output 1: Facilitate the implementation of the Boards governance strategies Act as a conduit for the execution of Board requirements with regard to the nomination andappointment process at national committee level Assist in organising Board and committee meetings, including scheduling, preparing agendas, coordinating logistics, and ensuring the timely distribution of meeting materials Take accurate and comprehensive minutes at meetings, ensuring they reflect discussions and decisions made, and distribute minutes promptly to Board members and relevant stakeholders Support the preparation of reports, presentations, and other documentation required for meetings Ensure that all meeting-related correspondence and documentation (notices, agenda items, minutes, and action items) are prepared, distributed, and archived in a timely and organized manner Coordinate the annual meeting calendar for the Board and committees, ensuring the availability of all relevant stakeholders, Leverage technology and AI to streamline record keeping, scheduling, reporting and presentations Output 2: Corporate Records and Compliance Management Maintain up-to-date statutory records, including the companys register of directors, shareholders, and minutes of Board and committee meetings Assist with the filing of necessary documentation with regulatory authorities and ensure compliance with relevant corporate laws and regulations Organise and manage the filing system for corporate records, ensuring that documents are stored in an organized, accessible, and secure manner Ensure that corporate filings are up to date, including annual returns, director appointments, changes in shareholding, and other statutory filings Leverage technology and AI to optimise and streamline record keeping Output 3: Governance and Compliance Assistance Assist in monitoring changes in legislation and corporate governance best practices, informing the Chief Governance, Risk & Compliance Officer (CGRO) of relevant updates Support the team in ensuring that SAICA complies with all applicable laws, including corporate governance standards, the Companies Act, and other relevant regulations Assist with the preparation and submission of corporate compliance documents, including filings with regulatory bodies and industry certifications Ensure compliance with SAICAs internal governance and compliance frameworks, supporting the adherence to policies and procedures Identify and mitigate legal risks that could impact the organizations operations and reputation. Track changes in laws and regulations and advise on necessary adaptations by the organisation Support the creation and implementation of internal policies and procedures to enhance legal compliance in line with the strategy as it relates to the portfolio Output 4: General Administrative and Support Tasks and Team Leadership Support the preparation and distribution of governance-related reports for the Board and senior leadership Assist in maintaining accurate records and databases for governance and compliance purposes Prepare and update regular reports on governance activities, including meeting schedules, compliance statuses, and statutory filings Conduct research on relevant governance and compliance matters, providing summaries andassisting in the preparation of presentations and reports for the Board and committees Build and lead a skilled team to develop SAICAs internal audit and assurance capabilities Recruit, mentor, and retain top talent Provide training and development opportunities Foster collaboration and a growth-oriented mindset within teams Lead a high-performing and motivated tea Drive continuous skill development and capability building Create a culture of innovation and excellence within the functio Output 5: Embrace and drive organisational transformation Actively contribute to cost containment efforts by identifying opportunities for operational efficiencies, optimising resources, and ensuring value-driven decision-making in daily activities. Support SAICAs transformation into an insights-driven organisation by leveraging data and analytics to enhance decision-making, improve processes, and drive continuous improvement in your area of work Effectively utilise digital tools and technology to enhance productivity, streamline workflows, and improve service delivery. Stay informed about new and emerging technologies relevant to your role Adopt and embrace AI-driven tools and automation to enhance efficiency, accuracy, and effectiveness in job-related tasks, while continuously seeking opportunities to improve processes through innovative technology solutions Identify and support SAICAs management of risks related to sustainability, including environmental risks, regulatory changes and social risks and integrating them into business continuity and risk management plans Formal Education A relevant qualification, such as a diploma or degree in business administration, law, corporate governance, or a related field Technical/ Legal Certification An introductory certification in corporate governance or secretariat administration (e.g., ICSA, CGISA) is advantageous but not mandatory. Experience At least 35 years of experience in an administrative role, ideally with exposure to corporate governance, legal, or compliance functions. Experience working with senior leadership or in a governance-related environment is advantageous.