Administration Clerk

Job Description The purpose of this position is to perform daily administration of the depot, including reception and float management. Requirements and Experience Grade 12 certificate compulsory Post graduate studies advantageous 2-3 Years experience in office administration or customer service environment would be advantageous. Min 5 years Syspro or similar in-house system experience Good accounting and accuracy skills Min 5 years experience on Excel, outlook Organised, accurate, and professional Customer orientated Excellent customer service skills Demonstrate sound work ethics An honest and trustworthy Able to work under pressure Clear ITC and Criminal record Personal attributes: Be honest and trustworthy Be respectful Possess cultural awareness and sensitivity Be flexible Demonstrate sound work ethics Duties and responsibilities Invoicing: Effective and accurate processing of all sales invoices, completion of Requests for credit notes, and the timeous submission thereof. Float Control: Timeous issuing of manual receipts and processing of customer receipts on the in-house system, updating Daily Banking summaries, and timeous submission to Head Office. Issuing petty cash strictly in accordance with Beekman policy and procedure always ensuring that the petty cash balances and that supporting documentation is obtained and signed off by the Depot manager. Reception and Switchboard : Responsible for professionally answering the telephone, assisting customers, or directing calls to the correct person in a courteous manner. Maintain a good, professional relationship with all customers and Beekman staff. Filing: Responsible for the upkeep of the Daily Fitment sheet and related submissions to Head Office. Reporting: Complete Excel reporting on cash, stock, orders and other items in an accurate and timeous fashion. House Keeping : Directly responsible for the ordering and management of stationery for the depot, including cleaning materials. Stock Control : Responsible for always keeping the daily stock movements up to date on the in-house system and completing stock takes in an accurate and timeous manner. Ordering stock and supplies, matching GRNs to purchase orders, and submitting signed invoices timeously to the Creditor's department at Head Office Ad-hoc: Other tasks as and when requested of you by your manager or senior managers at Beekman Head Office. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS This position requires a versatile candidate. The working environment can be stressful and fast paced, and you may be required to work overtime. The ideal candidate will be motivated and organized. MINIMUM REQUIREMENTS TO QUALIFY FOR AN INTERVIEW: MATRIC CERTIFICATE not negotiable BOOKKEEPING QUALIFICATIONS WILL BE ADVANTAGEOUS ADVANCED EXCEL QUALIFICATION OR MINIMUM 5 YEARS EXPERIENCE IN OFFICE ADMINISTRATION SYSPRO OR SIMILAR SYSTEM MINIMUM 5 YEARS EXPERIENCE PROJECT MANAGEMENT ADMINISTRATION WILL BE ADVANTAGEOUS