Costing and Cashbook Clerk

Reporting to Finance Manager Job function: Capture, record routine financial transactions in various cost orientated ledgers journals (manual or computerised systems) Processing all order and stock issues - Costing paperwork Reconcile cashbook Control and follow up all missing paperwork - security numbers and issue numbers All job posting (LOA, Creditors Monthly Accounts, Job Transfers) Assist other office departments with skilled duties Duties and Responsibilities: Purchase Order: Processing receipt of all deliveries to stores Ensure quantities, item descriptions and prices ties up to order COD/Urgent Creditors payments need to be captured immediately and then passed on to the Creditors department Checking Ledge code etc Highlight all assets, loan accounts etc received Advise Debtors to close jobs regularly when all paperwork is processed. Assist Debtors to follow up on all outstanding orders for month-end jobs on a daily basis Control security numbers against paperwork received to ensure all paperwork is processed Stock Issues: Process al stock issued timeously. Ensure that Job No, stock code, unit of measure and quantities is correct Keep good record of outstanding issue number (issue numbering order) Scrap copper: Check correctness of Job numbers codes and quantities Month-end balancing scrap copper to invoice received by debtors. (Processing of weight differences) Ensure that scrap copper weight is correctly recorded Check weight per spool of all copper delivered to stores by suppliers. VPI: Process all VPI adjustments at month-end. VPI reading from departments need to balance to the ledger. Job Corrections: Transfer selected costs as requested by department managers between jobs. (Bought outs, labour, etc) Process all 9998 postings: Living Out allowance from Salaries and Wages to job numbers concerned Monthly overhead accounts (i.e. First Auto, Track, Petty Cash and ICC etc) Creditors difference to overhead or jobs Direct Cashbook entries for jobs Cashbook: Capture payments - salaries, wages, advance payments, medical aid, SARS, MIBFA, bank charges etc directly via cashbook Responsible to reconcile rand cashbook on a daily basis Requirements: Preferred minimum level of education/experience Good knowledge of Syspro 8 Good communication skills, courteous telephone manner Accuracy and neatness in working with figures is essential Must possess the ability to work accurately and speedily. Ability to communicate with all departments including Stores staff Good understanding of stock, unit of measurement etc Able to apply strict discipline Ability to work in a high pressure and fast paced environment