Exports Coordinator

🔹 Key Responsibilities ✈️ Air Freight & Export Coordination (Primary Focus) Plan, book, and coordinate international air shipments directly with airlines and ground handling agents. Track all export air shipments from booking through to final delivery. Ensure documentation is prepared in accordance with airline and customs requirements: Air waybills (AWBs) Commercial invoices Packing lists Certificates of origin and any regulatory documentation Liaise with international clients on shipment statuses and ETAs. 🌊 Sea Freight (Minimal Involvement) Occasionally assist with small-scale sea freight exports when needed. Prepare export documentation and liaise with freight agents as required. 🇿🇦 Customs Clearance & Compliance Handle customs entries and export declarations directly through SARS systems. Apply correct tariff codes and ensure proper calculation of duties and VAT (if applicable). Maintain compliance with South African customs regulations and international trade requirements. Resolve any customs holds or inspection issues efficiently. 🏬 Rebate Store Operations Work closely with the Accountant , who oversees rebate store function, and with the Sales Team. Manage daily operations: order receiving, picking, packing, and courier dispatch. Liaise with domestic couriers for collections and deliveries. Track all outbound deliveries and returns; ensure timely client fulfilment. Maintain accurate stock movement records and dispatch logs. 📦 Administration & Cost Tracking Track and log all freight costs, raising red flags on cost anomalies. Identify opportunities to reduce logistics spend by internalising freight processes. Assist the Accountant with weekly reporting on dispatch volumes, freight costs, and delivery performance. 🔹 Candidate Profile Minimum Requirements: Matric Logistics/Supply Chain or International Trade qualification 3 years in air freight forwarding, export logistics, or customs administration Experience dealing directly with airlines, customs, and SARS systems Strong knowledge of airfreight documentation and customs processes Skills: Familiar with Incoterms , tariff codes , and SARS customs systems Proficient in Excel and logistics/ERP platforms (e.g., Syspro, SAP, or similar) Organised, detail-focused, and process-driven Able to work independently but communicate closely with finance