Office Assistant / Receptionist

General Administration: Attend to e-mails timeously & action accordingly. Respond efficiently to sender. Attend to customer / supplier calls and queries. Manage deadlines Arrange tasks so that all tasks are completed by deadlines. Manage internal IT queries with suppliers. Setting up laptop and cell phones for staff. Manage Company Communication Media Telephones, Internet etc. Ordering of printed media Brochures, leaflets, business cards Organising of expos, events, open days when necessary Stationery orders Health and Safety Management Office Supplies Groceries, Cleaning materials Insurance Management Provide support for other team members and departments as needed. Assist with general administrative tasks, such as data entry, filing, photocopying, and record keeping. Fleet Management: Issue vehicles check sheets to all drivers. Arrange for vehicle services / roadworthy tests / license renewals. Procure maintenance items. Submission of insurance claims. Monitoring of vehicle tracking systems & logbooks Monthly fleet report Incident reports Travel arrangements: Car Rental Accommodation Flight bookings Receptionist duties Greet clients and visitors in a courteous and professional manner directing them to the appropriate person or department. Answer, screen, and direct incoming calls promptly, taking messages and handling inquiries as needed. Manage and maintain the reception area / conference room ensuring it is tidy, welcoming and presentable. Drawing up meeting agenda and minutes. Handle incoming and outgoing mail and parcels. Schedule and coordinate appointments, meetings, and conference room bookings as required. Liaise with internal staff, clients and service providers to support day-to-day operations. Maintain office supplies and place orders as necessary and ensuring stock levels are adequate. Handle confidential and sensitive information with discretion and professionalism. Maintaining and enforcing security systems such as verifying each visitors identity, ensuring intercom is in working order etc. Security & Building Maintenance Maintaining the office buildings health and safety infrastructure and equipment. Manage the office building maintenance. Manage the office buildings security systems. Human Resources Assisting with basic ad hoc HR duties Required experience: Microsoft Word Intermediate Level Microsoft Excel Intermediate Level Microsoft Outlook Intermediate Level Data Capturing Advantageous