Administrative Assistant

To begin your application, please fill out this form: https://forms.monday.com/forms/5793d2f49e01fcd857fa4b4db26171f2?r=use1 We are seeking an organized, professional, and highly motivated Administrative Assistant with excellent English communication skills for a Graphic Design company. This individual will be responsible for overseeing workflow, coordinating between teams, and ensuring smooth day-to-day operations. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple responsibilities. Responsibilities: Permitting coordination managing documentation and submission processes for signage permits. Answering and managing communications responding professionally to emails, phone calls, and WhatsApp messages from clients and partners Social media management maintaining company presence on social platforms, posting content, and handling basic inquiries Invoicing preparing and sending client invoices as directed Bookkeeping basic financial tracking and organization Artwork support assisting with organization and coordination of design files Track job progress and communicate details with designers and installation teams Requirements: Highly organized with excellent time management Professional English communication skills (written and verbal) Strong attention to detail Comfortable using email, phone, and messaging platforms like WhatsApp Basic financial and bookkeeping familiarity Experience in Quickbooks and Google Sheets Social media savvy with an understanding of brand tone Supportive of creative workflows (file handling, coordination) Independent, proactive, and dependable Previous experience in administrative or coordination roles a plus Experience in signage, design, or related industries preferred a plus Familiarity with permitting processes and invoicing tools a plus Schedule is Monday-Friday. 9am-6pm EST To proceed with your application, please fill out this form: https://forms.monday.com/forms/5793d2f49e01fcd857fa4b4db26171f2?r=use1