Administrations Manager and Bookkeeper

An Art Gallery based in Cape Town City Centre is seeking a highly qualified and experienced Administration Manager with essential bookkeeping expertise to join our dynamic team. Job Type: 6-month contract with a 3-month probation period (with potential for a full-time position upon completion) Working Hours: Monday Friday, 09:00 16:30 (with the possibility of overtime) Start Date: Immediate Key Responsibilities: The successful candidate will be responsible for, but not limited to, the following: Overseeing day-to-day office management Performing basic bookkeeping functions Reconciling petty cash accounts Following up with debtors and creditors Managing invoicing and payment processes Investigating and resolving creditor queries and outstanding issues Providing support and backup to the company accountant Managing daily banking activities and maintaining cashbooks Organising and filing financial records Budgeting and reporting Receiving and verifying funds Maintaining an accurate listing of accounts payable Ensuring the confidentiality and security of all financial files Conducting general administration duties to ensure the smooth operation of office systems Demonstrating knowledge in stock management Managing ad hoc leases Handling basic HR tasks, including managing personnel files, leave records, issuing notices and secure safekeeping of documentation Managing insurance matters and claims Drafting ad hoc letters and documents as needed Performing data capturing duties Reporting directly to the Managing Director Relevant qualification from institution accredited to SAICA or equivalent Minimum of seven years of proven experience in office management and bookkeeping. Excellent written and verbal communication skills in English. Highly organised, professional, and accurate in all tasks. Strong administrative skills, efficient and methodical with a keen attention to detail. Exceptional time management and planning abilities, with the flexibility to prioritise tasks effectively. Capable of working well under pressure. Strong numerical skills. Trustworthy, loyal, and committed to maintaining high ethical standards. Adaptability in implementing and managing systems. A minimum of seven years of relevant work experience. Valid drivers licence. Computer Proficiency: Sage Mac OS MS Excel MS Word MS Outlook Please note: Only shortlisted candidates will be contacted.