Facilities Coordinator (Temporary) (Santa Monica)

JRN: 2422

We are seeking a temporary Facilities Coordinator to support the Senior Director of Facilities of a well-known global entertainment company in Santa Monica, CA. This individual will be responsible for assisting with the daily operations of the office, ensuring a safe, functional, and inspiring environment for employees, writers, artists, and visitors.

This role is responsible for coordinating building services, vendor relationships, maintenance activities, space planning, and workplace experience initiatives. The ideal candidate is highly organized, service-oriented, and comfortable working in a fast-paced, creative environment.

Looking to hire ASAP.

Responsibilities:

Facilities & Office Operations

Coordinate day-to-day facilities operations in the Santa Monica office and assist local office managers at other Publishing office locations Serve as the primary point of contact for maintenance requests and building-related issues Track building maintenance issues to ensure timely resolution Support space planning, office moves, and buildout projects Coordinate building and parking access for employees, contingent workers, temps and vendors

Vendor & Building Management

Liaise with property management and landlords on building services and compliance, providing landlord with certificates of insurance for all external vendors Coordinate with external vendors (cleaning, security, HVAC, electrical, plumbing, etc.) Coordinate office services and supplies Support company events, listening sessions, artist showcases and meetings from a facilities perspective

Budget & Administration

Track facilities-related expenses and assist with budget management Process invoices and maintain accurate financial records Maintain inventory of office supplies Obtain quotes, submit purchase orders Process a consistently large volume of invoices & expenses Qualifications:

2–4 years of experience in facilities, office management, or operations Experience in a creative, media, or entertainment environment preferred Strong organizational and multitasking skills Excellent communication and customer service skills Ability to troubleshoot minor maintenance issues Proficiency in Microsoft Office, especially Outlook and Excel Knowledge of workplace safety standards and building operations preferred Ability to lift up to 30 lbs Comfortable moving throughout office and studio spaces

Location:

Santa Monica, CA

Schedule:

Monday-Friday onsite

Hourly Rate:

$20-30/hour