Litigation Legal Administrative Assistant- 3545591 (Austin)

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@Briana Kitchell

Job Title:

Litigation Legal Administrative Assistant Location:

Austin TX 78746 Salary/Payrate:

$70K-$80K annually and AWESOME benefits!!! Work Environment:

Hybrid (2 days WFH AFTER 3 months of employment) Term:

Permanent / Fulltime Bachelor’s degree required:

No Referral Fee:

AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Legal Assistant for its Transaction Tax Practice. The ideal candidate is a proactive and resourceful individual with strong organizational and communication skills, both written and verbal.

Essential Duties and Responsibilities Time entry: Enter attorney time into billing system Deadline Calendaring: Calendar and monitor case deadlines for attorneys File management: Maintain and organize files in an orderly manner following the standard naming conventions when scanning and saving documents to the firm document management system Coordinate schedules: Coordinate attorney calendars, meeting arrangements, and travel Billing: Assist attorneys with finalizing pre-bill drafts Expense reimbursement: Submit attorney expenses for reimbursement and reconcile attorney credit cards Process new client/matter intake: Prepare new matter forms and open files Prepare Documents: Prepare shell forms and assist with drafting pleadings, motions, briefs, or other legal documents or correspondence. Assist attorneys with converting files between formats (e.g., Word and PDF) and document comparisons. Discovery: Prepare draft discovery requests and responses, prepare production for service (e.g., bates stamping), process incoming production, assist with deposition preparation and scheduling Filing and Service: Finalize and proofread filings and coordinate in-person or electronic filing and/or service Docketing and Submissions: Obtain hearing and trial settings and submit filings to non-hearing dockets Hearing and Trial Support: Prepare materials for and assist with preparation for hearing and trials. Attend the hearing or trial, as needed Communicate clearly, concisely, and professionally with attorneys, staff, opposing counsel, and court personnel Exercise good judgment by making sound and practical decisions Other duties and special projects, as assigned

POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS) Preferred qualifications: College degree or equivalent combination of education and experience. Experience: Minimum of 5 years, with a preference for litigation experience. Software Proficiency: Demonstrate proficiency in MS Office (Outlook, Excel, and Word) and Adobe. Professionalism: Exercise complete discretion and a high degree of professionalism Process Adherence: Ability to follow processes and procedures. Initiative: Ability to anticipate work needs, follow through with minimum direction, and proactively follow-up on own initiative.