Office Administrator (Southfield)

Job Title:

Part-Time Office Administrator Location:

Southfield, MI (In-Office) Schedule:

Part-Time (15-20 hours per week, weekdays) Reports To:

Office Manager / Operations Director/ HR Manager

Position Summary We are seeking a reliable and detail-oriented Part-Time Office Administrator to support daily administrative operations at our Southfield, MI office. This role is fully in-office and ideal for someone who is organized, personable, and comfortable managing multiple tasks in a professional environment. Ideal Schedule: – Starting with 2-3 days a week with flexible hours

Key Responsibilities Receive, scan, and electronically file all incoming mail from government agencies; upload documents to Microsoft Teams shared folders and forward time-sensitive items to the appropriate reviewer. Scan and maintain organized digital records of employee expense receipts and general office expenses. Process vendor invoices by scanning and saving electronic copies; upload and attach invoices accurately within QuickBooks. Download invoices from vendor portals, maintain electronic records, and ensure proper attachment and documentation in QuickBooks. Create and maintain Excel spreadsheets to track vendor accounts and monitor monthly expenses. Coordinate shipping of laptops and company documents to team members; manage and track the return of equipment from separated employees. Assist with new employee laptop setup in collaboration with IT support. Support planning and administrative coordination for company-wide team trips and events throughout the year. Provide general administrative support to the management team as needed. Prepare and send documents for electronic signature using Adobe Acrobat/Adobe Sign. Monitor and follow up on office maintenance issues, coordinating with management to ensure timely resolution.

Qualifications High school diploma required; associate degree preferred 2+ years of administrative or office support experience Proficiency in Microsoft Office (Word, Excel, Outlook) and general office technology Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage time effectively and work independently Professional demeanor and customer-service mindset

Compensation & Benefits Competitive hourly rate (based on experience) Flexible weekday schedule Supportive and professional work environment Opportunity for growth within the organization

RediMinds, Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and prohibit discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.