Project Accounting Administrator (Plano)

We are looking for a detail-oriented Project Accounting Administrator to join our team in Plano, Texas. This role involves supporting accounting operations and project management teams while ensuring smooth day-to-day office functions. The ideal candidate will bring strong organizational, communication, and multitasking skills to contribute to the success of our projects.

Responsibilities: Welcome visitors and manage incoming deliveries, including signing for goods and distributing them appropriately. Provide assistance to project managers and their assistants during project closeouts, including coordinating required documentation from subcontractors and superintendents. Handle multiple project closeouts simultaneously and organize files for completed projects. Prepare and send comprehensive electronic closeout packages to clients using DropBox. Support the accounting department by entering overhead payables, distributing them for approval, and reconciling credit card charges. Process checks for subcontractors and maintain accurate records in Sage 100, including updating W-9s, COIs, and subcontractor agreements. Assist with year-end tasks such as archiving prior year files, creating new folders, and preparing storage boxes. Manage vendor updates, filing systems, mailing checks, and other administrative duties as required. Ensure compliance with accounting standards by processing lien waivers and handling accounts payable efficiently. Maintain organized job files and ensure accurate record-keeping for ongoing and completed projects.

Requirements: 5 + years of experience as a project/accounting administrator in an office environment. Proficiency in Sage 100, Microsoft Office Suite, PowerPoint, Dropbox, and office equipment like scanners and copiers. Strong verbal and written communication skills with attention to detail. Ability to analyze and resolve problems effectively while meeting deadlines. Highly organized with excellent data entry and record-keeping abilities. Familiarity with accounts payable, accounts receivable, and invoice processing. Capability to manage multiple tasks and adapt to new challenges. Knowledge of lien waivers and basic accounting principles.