Senior Administrative Assistant (Beaverton)

We are seeking a

Senior Administrative Assistant

to support a

Sr Director Firstline+

and additional

Sr Directors (HR Team)

during a maternity leave coverage. This role operates in a fast-paced, results-oriented corporate environment and requires a highly organized professional who can manage multiple executive priorities with discretion and precision. The ideal candidate brings strong experience supporting senior-level leaders, excels in complex calendar management, and demonstrates exceptional communication and organizational skills. This is an

on-site role (traditional hybrid – Fridays remote)

with a

strong possibility of extension . Previous company experience is

required .

Key Responsibilities Complex calendar management

using Outlook (high-volume, multi-time-zone scheduling) Coordinate executive meetings, leadership sessions, and cross-functional engagements Book and manage

travel arrangements , itineraries, and documentation Plan and execute

team meetings, offsites, and events

(including budgeting, catering, agendas, logistics) Prepare and process

expense reports, purchase orders (POs), and invoice tracking Assist with

budget tracking and expense monitoring Create and format high-quality

PowerPoint/Keynote presentations

and documents Draft and edit executive communications; manage distribution lists Maintain organizational charts and team documentation Coordinate workspace or department moves with stakeholders Support special projects and track deadlines Serve as the main administrative point of contact for the team Provide coverage for additional leaders as needed Handle

highly confidential and sensitive information

Required Qualifications Bachelor’s degree in Business or related field (or equivalent experience) Minimum

3+ years of administrative experience

supporting senior leaders Previous company experience required Advanced proficiency in

Microsoft Outlook (complex calendaring), PowerPoint, Word, and Excel Experience using

Zoom and MS Teams Proven experience supporting

senior-level executives and diverse stakeholders Strong event planning and executive travel coordination experience Ability to manage multiple priorities in a

fast-paced, high-ambiguity environment Strong attention to detail and follow-through Ability to maintain confidentiality Willingness to occasionally work outside core business hours

Top 3 Non-Negotiable Skills Expert-level Outlook calendaring (complex executive scheduling) Experience supporting

senior leadership and diverse groups Strong

event planning and travel coordination

experience in a fast-paced environment

About BrickRed Systems BrickRed Systems is a global leader in next-generation technology, consulting, and business process services. We enable organizations to navigate digital transformation by delivering high-quality solutions and exceptional expertise. With ISO 27001 and ISO 9001 certifications and over a decade of experience supporting global enterprises, BrickRed Systems leverages cognitive computing, automation, cloud, analytics, and emerging technologies to drive business success. Our continuous learning culture fosters innovation, skill development, and delivery excellence worldwide.