Job Description
Location:
Boston, MA; New York, NY; or Washington, DC | Hybrid or Remote depending on location
Salary Range:
$91,000-$101,300
Schedule:
Full-time | Monday-Friday
Job Overview
Our client, a leader in the
intellectual property industry , seeks an experienced
IP Client Administrator (Patent)
to support its growing
patent prosecution practice . This role requires exceptional communication, organization, and attention to detail to ensure client satisfaction and operational efficiency. As a key team member, you’ll prepare
legal documents , manage
patent prosecution dockets , maintain
data integrity , and serve as the liaison between
clients , attorneys, and firm personnel. You’ll work independently while collaborating across teams to deliver excellent client service.
Qualifications & Skills
Bachelor’s degree preferred.
Minimum
3–6 years of patent prosecution experience , ideally in a law firm environment.
Comprehensive knowledge of
domestic patent procedures , terminology, and USPTO filing requirements.
Strong
written and verbal communication skills , with the ability to explain complex information clearly.
Exceptional
organizational skills
and
attention to detail .
Demonstrated
problem-solving
and
critical thinking
abilities.
Strong proficiency in
Microsoft Office (Word, Excel, Outlook)
and
IP management software .
Proven ability to handle multiple priorities and meet deadlines in a fast-paced environment.
Reliable, punctual, and adaptable to changing priorities.
Ability to maintain confidentiality and professionalism at all times.
Key Responsibilities
Build and maintain strong relationships with assigned
clients , ensuring efficient communication and support.
Prepare and file
domestic patent prosecution
documents and correspondence with the
USPTO .
Manage and organize
client dockets
in compliance with firm procedures.
Review and process incoming correspondence, emails, and client instructions.
Maintain accurate and organized
electronic IP files .
Develop, implement, and update
standard operating procedures
and client data reference materials.
Identify opportunities to improve
workflow efficiency
and
client satisfaction .
Provide
training and guidance
to internal team members on client-specific processes.
Collaborate across departments to ensure timely and high-quality deliverables.
Research and retrieve information using firm databases, the
MPEP , and other legal resources.
Participate in
system testing , pilot programs, and process improvement initiatives.
Support supervisors and firm leadership with
special projects
as needed.
Apply today!
If you’re a detail-driven professional with a passion for
patent prosecution
and
client service excellence , we’d love to hear from you.
Apply today
to join a dynamic team that values accuracy, innovation, and growth.
Founded in 1969,
JOHN
LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings.
JOHN
LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
