Commercial Real Estate Legal Administrative Assistant- 3548651 (Addison)

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@Kyle Kapper

Job Title:

Commercial Real Estate Legal Administrative Assistant Location:

Addison TX 75001 Salary/Payrate:

$60K-$70K annually, discretionaary year-end bonus and AWESOME benefits!!! Work Environment:

Onsite Term:

Permanent / Fulltime Bachelor’s degree required:

No Referral Fee:

AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Assistance and legal secretarial support to attorney(s) and paralegal. Reports directly to assigned attorneys and paralegals.

Essential Functions Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files Prepare Engagement Letters for new clients and coordinate execution Create drafts and final documents in AIA program File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's Save, print & organize Title Commitments – exception documents for Attorney/paralegal review Prepare and complete closing binders Receive, review, and route incoming mail Input attorney and/or paralegal time into accounting system Maintain all filing in a timely manner

Education, Experience and Skills Required Steady work history 3-5 years Commercial Real Estate legal secretary experience High School Diploma or Equivalent Proficient in current Microsoft applications such as Word and Excel Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner Strong verbal and interpersonal skills Ability to organize and prioritize work and to meet deadlines Experience in time entry, client interaction and assistance Familiarity of language used in legal/real estate documents Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times Ability to work overtime when needed with minimal notice