Office Administrator (Houston)

Title: Office Administrator / Front Desk Receptionist Location: Houston, TX (77041) Pay Rate: $ 21/hr on W2

Terms of Employment • W2 Contract, Three Months (Likely Extension) • This position is on-site Monday – Friday in Houston, TX (77041) – near Jersey Village. • The schedule for this position is 7:00 AM – 4:00 PM with a one-hour lunch.

Overview & Responsibilities Work with a leading global firm in the Oil & Gas industry as the primary face and operational coordinator for their Houston facility. This is a high-visibility role where you will manage the front-of-house experience and ensure the seamless delivery of the company’s core products: technical report deliverables. If you are a professional, energetic, and dependable administrative professional who enjoys staying active and being part of a family-style team culture, this is the perfect opportunity for you. You will… • Greet all visitors, clients, and employees with a professional and friendly demeanor. • Manage strict site security and safety protocols, including visitor logs and verifying compliance at safety access gates. • Execute the primary business function of sending out technical report deliverables to clients with 100% accuracy. • Coordinate and distribute all incoming/outgoing mail and courier packages. • Maintain office and breakroom supply inventories (ordering via Staples). • Ensure cleanliness and organization of common areas, including the breakroom (fridge, microwave, dishwasher) and conference rooms. • Coordinate meeting room bookings, setup, and occasional catering for onsite events. • Manage purchase orders and process invoices to ensure vendors and contractors are paid on time. • Actively participate in monthly employee engagement events and safety meetings.

Required Qualifications • High School Diploma or equivalent. • Minimum 3 years of experience in office administration, reception, or facilities coordination. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Microsoft Teams. • Exceptional dependability and punctuality (ability to be onsite by 7:00 AM). • Ability to walk 1 to 1.5 miles daily between two onsite buildings and workshops. • Professional business casual attire (including the requirement for closed-toed shoes). • Strong technical aptitude, including the ability to set up your own computer workstation.

Preferred Qualifications • Experience in the hospitality industry or a high-volume customer service environment. • Prior experience in the Oil & Gas industry or a safety-conscious industrial environment. • Proven experience managing vendor relationships and service contracts.