Administrative Assistant (Voorhees)

Company Description For more than 37 years, The Synergy Organization has transformed organizations, lives and careers with our proprietary Evidence-Based services and solutions. At The Synergy Organization, we believe that our continued growth and success is based on the strong, trusting relationships that we have developed with our repeat client partners, and by ensuring that everyone associated with our firm is empowered, rewarded and succeeding in their careers.

Role Description We are seeking an experienced and proactive Executive Assistant to provide comprehensive support to executive level leadership across Operations, Marketing, and Sales. This role requires an articulate and polished professional who will thrive in a fast-paced environment and who can seamlessly adjust priorities as business needs evolve.

The ideal candidate is detail-oriented, resourceful, and confident managing multiple high-level responsibilities, while maintaining discretion and professionalism at all times.

Key Responsibilities Executive Support: ·

Provide high-level administrative support to senior executives across Operations, Marketing, and Sales ·

Manage complex calendars, coordinate meetings, schedule calls, and provide detailed documentation ·

Help to prepare executive-level presentations, reports, and correspondence ·

Handle confidential and sensitive information with discretion

Marketing & Sales Support: ·

Assist with preparation of sales documents and pipeline summaries ·

Coordinate marketing campaigns, events, and internal communications ·

Maintain CRM data integrity and assist with documentation and follow-up processes ·

Support proposal preparation and client-facing materials

Operations & Project Coordination: ·

Assist with interview scheduling, client and candidate communications ·

Improve administrative systems and processes for efficiency ·

Act as a liaison between executives and internal/external stakeholders

Qualifications ·

5+ years of experience supporting executive-level management ·

Demonstrated experience supporting Operations, Marketing and Sales ·

Exceptional organizational and time-management skills ·

Proven ability to prioritize and pivot quickly in a high-growth environment ·

Strong written and verbal communication skills ·

Advanced proficiency in Microsoft Office Suite, LinkedIn, and AI tools ·

Experience with CRM systems

Key Competencies ·

Adaptability and agility under pressure ·

Organized and strong attention to detail ·

Strategic thinking and problem-solving ·

Self-starter and strong initiative ·

Collaborative team player ·

Ability to manage multiple competing priorities

What We Offer  ·

Competitive compensation ·

Opportunity to work closely with executive leadership ·

Collaborative and fast-paced work environment ·

Career growth and professional development opportunities

If you are a motivated professional who excels in supporting executive leadership and enjoys working across multiple business functions, we encourage you to apply by emailing your cover letter and resume to: synergy@synergyorg.com.