Imports Coordinator (Beverly Hills)

Position Overview We are seeking a highly organized and detail-oriented Imports Coordinator to manage international shipments from origin through final delivery. This role is responsible for overseeing freight forwarding, customs clearance, duties management, and cost control across our vendor and distribution network.

The ideal candidate has strong experience working with freight forwarders and customs brokers, understands import compliance requirements, and thrives in a fast-paced, high-volume environment.

Responsibilities: Coordinate, track, and document the movement of goods from point of origin through final delivery Partner with customs brokers to ensure timely and compliant customs clearance Provide accurate product classifications (HTS codes) to support customs entry filings Prepare, review, and submit required documentation to regulatory agencies in accordance with applicable customs laws and regulations Verify the accuracy of commercial invoices, shipping documents, and freight charges Audit and approve (or dispute) freight invoices in accordance with negotiated carrier agreements Collaborate with overseas offices, airlines, freight forwarders, trucking companies, and internal stakeholders to resolve shipment issues Monitor and follow up on customs matters, holds, or discrepancies to ensure timely resolution Maintain organized and up-to-date shipment files and compliance records Ensure adherence to all government regulations and internal company policies Support cost management initiatives related to freight, duties, and import processing Coordinate with freight forwarder for all shipments coming via FTZ Check all documents and make sure HTS / duties amounts are correct Enter vendor invoices in Stampli / Netsuite / Quickbooks Save / combine all imports documents in folder Take care of export documents when we ship out via FTZ and maintain excel spreadsheets updated with freight forwarder / customs broker

Education & Skills Required: Experience working directly with freight forwarders and customs brokers Strong understanding of international shipping documentation and processes Ability to manage high-volume, time-sensitive work with accuracy Ability to work independently with minimal supervision Proficiency navigating multiple systems and reference materials Exceptional attention to detail and organizational skills Strong problem-solving skills with a calm and professional demeanor Excellent written and verbal communication skills Ability to handle confidential information with discretion

Preferred Qualifications Strong attention to detail Knowledge of U.S. customs regulations and Harmonized Tariff Schedule (HTS) classifications Familiarity with requirements from U.S. Customs and Border Protection and other regulatory agencies Experience working with specialized or high-value shipping providers, including: Ferrari Group Geodis Parcel Pro Bali Express Services FedEx UPS DHL