Fleet Service Coordinator (Birmingham)

Boulo Solutions is partnering with a Birmingham, AL based logistics company looking to hire A Fleet Service Coordinator. The Fleet Service Coordinator is responsible for overseeing the daily maintenance, repair coordination, and overall condition management of the company’s vehicle fleet. This role ensures all vehicles remain safe, compliant, and operational by managing preventative maintenance schedules, coordinating repairs, tracking service records, and minimizing vehicle downtime. The Fleet Service Coordinator works closely with drivers, operations leadership, vendors, and repair facilities to maintain fleet reliability and support efficient logistics operations. Fleet Maintenance & Condition Management Develop and manage preventative maintenance (PM) schedules for all fleet vehicles. Track and coordinate routine services including oil changes, tire rotations, tire replacements, brake service, inspections, and fluid checks. Monitor vehicle mileage, engine hours, and telematics systems to ensure timely service.'Coordinate body work, collision repairs, and cosmetic damage repairs as needed. Ensure all vehicles meet DOT and company safety standards. Maintain detailed and accurate maintenance records for each vehicle. Repair & Vendor Coordination Diagnose reported vehicle issues and coordinate repairs with internal technicians or third-party vendors. Obtain repair estimates, approve services within budget guidelines, and track repair timelines. Monitor vendor performance for quality, cost efficiency, and turnaround time. Negotiate pricing and manage vendor relationships. Operational Support Minimize fleet downtime through proactive scheduling and rapid response to breakdowns. Coordinate roadside assistance and towing when necessary. Communicate vehicle availability and repair timelines to operations leadership. Assist in fleet replacement planning and lifecycle management. Compliance & Reporting Ensure compliance with DOT regulations and company safety policies. Maintain service logs, inspection reports, and warranty documentation. Track maintenance costs and provide reporting on fleet expenses. Support audits and insurance documentation as required. Driver Support Serve as point of contact for drivers reporting mechanical issues. Educate drivers on vehicle inspection procedures and preventative care. Review pre- and post-trip inspection reports and follow up on deficiencies. Qualifications High school diploma or equivalent required; technical automotive training preferred. 2–5 years of experience in fleet management, automotive service coordination, or logistics maintenance. Strong knowledge of vehicle maintenance schedules and repair processes. Familiarity with DOT compliance requirements. Experience with fleet management software and telematics systems preferred. Strong organizational and problem-solving skills. Ability to manage multiple vehicles and priorities in a fast-paced environment.