Office Manager -- PATDC5751101 (Boulder)

Job Tittle: Administrative Assistant Duration: 12-month contract Location : Boulder, CO

REPORTING EXPECTATIONS: Onsite; M-F 7-4

TOP SKILLS PER MGR: 1. Great organizational skills 2. Experience supporting a professional, including catering support, event planning and vendor management 3. Positive and collaborative attitude

Receptionist/Office support • Provide a friendly, professional, and welcoming front desk and reception experience for all visitors and employees. • Serve as the primary onsite contact for visitors, including managing check in, access co-ordination, and parking validation. • Manage daily catering and lunch services, including ordering, setup, vendor coordination, and follow up. • Distribute and manage site lunch surveys to gather feedback and improve services. • Coordinate and support site events in partnership with the Site Leadership Team (Site LT). • Maintain and service the office pantry, including organizing inventory, replenishing supplies, loading and unloading the dishwasher, and maintaining the coffee machine. • Oversee the organization, inventory, and regular replenishment of office supplies. • Manage conference rooms by ensuring spaces are clean, organized, and ready before and after meetings. • Schedule and coordinate routine and ad hoc maintenance for office equipment through third party vendors. • Ensure the office remains clean and well maintained by coordinating with third party cleaning services. • Manage office related expenses in coordination with the supervisor. • Maintain a productive and positive work environment by proactively identifying and re-solving facility related issues. • Proactively identify and implement opportunities to improve site processes and drive cost efficiencies. • Coordinate visitor and employee access with the remote security team. • Provide general administrative and operational support to employees and visitors as needed. • Develop, document, and help implement office policies and procedures. • Utilize Microsoft Office tools—including Outlook, Teams, OneNote, Excel, Word, Power-Point, and Edge—to support daily operations and communication.

Requirements: • HS diploma + • 3-5 years relevant experience • Experience with organizational event planning, to include catering and vendor management