Administrative Assistant (Chesapeake)

Position Summary The Administrative Assistant serves as the primary point of contact for the Chesapeake office, ensuring smooth daily operations by managing administrative functions and supporting the Accounting team with accounts receivable (AR) and accounts payable (AP) tasks.

Key Responsibilities Manage all front-office administrative duties, including answering and directing phone calls Greet and assist visitors in a professional and welcoming manner Schedule meetings, coordinate calendars, and maintain office scheduling systems Maintain organized office records and documentation Assist the Accounts Receivable (AR) team with data entry, invoice processing, and follow-up tasks Support the Accounts Payable (AP) team with invoice coding, vendor communications, and payment processing assistance Provide general clerical support to management and staff as needed Ensure the office environment remains organized and efficient

Qualifications High school diploma or equivalent required; associate degree preferred Previous administrative or office support experience preferred Basic understanding of accounting principles (AR/AP experience a plus) Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with Navy security access submittal requirements Experience with timekeeping Basic knowledge of Microsoft Business Central Reliable