Administrative Assistant (New York)

Job Description -

Manage calendars, schedule meetings, and coordinate travel for executives and team members. - Prepare and review

financial documents, reports, and presentations

with accuracy and confidentiality. - Handle

incoming calls, emails, and client inquiries

professionally. - Maintain

organized filing systems

for sensitive financial and regulatory documents. -

Develop and maintain a filing system ; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Assist with

expense tracking, invoice processing, and budget monitoring

processing invoices for payment in adherence with documented processes and guidelines and vendor agreements. - Support compliance activities by ensuring proper documentation and adherence to company policies. -

Coordinate internal and external meetings,

including logistics and materials. -

Prepares and logs departmental expense claims and reports . Tracks expenses to ensure they stay within budget. - Provide

administrative support for audits and regulatory

reviews. - Perform other duties as required to support the finance team.

Must Have Requirements: -

2-3 years previous Executive Assistant or Admin

experience - Adaptable. Multi-tasker - Proficiency in

MS Office applications

(PowerPoint, Excel, Word, Outlook, Teams etc.) - Strong organizational and time-management skills. - Excellent written and verbal communication abilities. - Ability to

handle confidential financial information

with discretion. - Detail-oriented with strong problem-solving skills.

Nice To Haves: - Familiarity with

financial systems and compliance processes. - Experience

supporting senior leadership

in a regulated industry. - Ability to work independently and manage multiple priorities. - Positive and professional demeanor.