Real Estate Executive Assistant

We’re hiring a Real Estate Executive Assistant to support a top-producing real estate agent and help manage the daily execution that keeps the business running smoothly. You’ll act as a liaison between the agent, clients, and industry partners while coordinating schedules, managing transactions, and assisting with property preparation, showings, and open houses. This is a hands-on hybrid role combining administrative coordination, field work, and operational organization — not a desk-only position.

The role requires attending showings and hosting open houses, so weekend availability is essential and a core part of the position. You will be responsible for maintaining accurate client and transaction records, managing timelines and communication, and helping ensure every listing and purchase is handled with precision and professionalism.

Candidates should be proactive problem solvers, highly organized, comfortable communicating with people, and motivated by producing excellent work in a fast-moving environment. If you’re dependable, detail-oriented, and take pride in executing work at a consistently high standard, we’d love to hear from you.

Benefits: Monthly healthcare stipend 10 days paid vacation Compensation:

$65,000 Salary + Annual bonus Responsibilities:

Coordinate day-to-day operations including calendar management, scheduling, and communication between the agent, clients, and industry partners Manage transactions from contract to close: track deadlines, organize documentation, and communicate with attorneys, lenders, inspectors, and co-broke agents Prepare properties for market and showings, including staging touch-ups, lighting, signage, lockboxes, and attending photography, inspections, and closings as needed Conduct showings and host open houses, cover home inspections, etc. while representing the business professionally in the field Maintain accurate records across MLS, CRM, and transaction platforms and track client touchpoints and milestones Support marketing and administrative execution including listing input, proofing materials, coordinating campaigns, and organizing ongoing projects and mailings

Qualifications:

Active Massachusetts real estate license 1–3 years of real estate preferred Bachelors degree preferred Highly organized with strong attention to detail and ability to manage multiple priorities and deadlines Professional written and verbal communication skills and comfort interacting with clients in person Tech-comfortable: MLS, CRM systems (Pipedrive preferred), transaction platforms (Dotloop/Skyslope), Canva, and Google Workspace or similar tools Reliable transportation and willingness to work evenings and weekends

About Company Ali Joyce is a full-time award winning real estate agent serving the Greater Boston area, known for an organized, detail-driven and client-focused approach. Her business is built on preparation, clear communication, and thoughtful execution so clients feel confident at every stage of the process. She runs a structured operation with defined systems and consistent expectations. The environment works best for someone dependable, self-directed, and comfortable taking ownership of responsibilities once processes are established. This role works closely with her day-to-day and is designed as a long-term position for someone who values professionalism, reliability, and being part of a well-run business helping clients through meaningful transitions. #WHRE2

Compensation details:

65000-65000 Yearly Salary PI9887f2eb0a04-30492-39739947