Administrative Assistant (Bergen County)

Office Administration: Greet clients, visitors, and guests - act as buffer for their visit and escort them as directed Maintain inventory of all office supplies and order as needed or requested by others Maintain inventory of drinks, snacks, coffee supplies, etc. as needed or requested by others Maintain all office equipment (copiers, postage meter, fax, etc.) Coordinate maintenance for computers, phone system, and internet when necessary (with IT support’s assistance) Coordinate / prepare / serve luncheon meetings and conferences when needed Between 9:00 am - 5:30 pm, answer all incoming calls and direct to appropriate personnel Pick up mail at Post Office when needed, process / distribute as required daily Maintain UPS, USPS, and Fed Ex accounts and prepare packages for shipment I certified mail when needed Notarize documents as needed

Tenant Administration: Coordinate and maintain files for all tenant communications and correspondence Assist property managers with new tenant procedures and tenant termination procedures Upload all legal tenant leases and other documents to the server Maintain building marketing / leasing material organized by buildings Track tenant insurance requirements and certificates in conjunction with insurance agent and Accounting