Accounts Payable Specialist

About the Company

Working Title: Accounts Payable Analyst

Location: Hybrid. Regularly 3 days onsite at Mission Center Building (MCB) with work from home on other days. Onsite work depends on need, such as more onsite work for training and Oracle system implementation go live. Period of performance: Immediate to an estimated 8 months (but duration depends on need, so time can vary).

About the Role

Manage high volume of invoices and ensure payment within a timely manner.

Responsibilities

Obtain approvals for invoices Check invoices for budget and compliance Process and code invoices and credit memos Research, identify, and resolve complex invoice issues related to electronic invoices and unpaid invoices Assist with managing AP related documents Familiarity with sales and use tax requirements and assessing amount on invoices appropriately Understands and identifies transactions that are subject to 1099 reporting Provides guidance to campus on UC policies in procure-to-pay policies Review and approve payment requests according to UC policy and ensure complete and accurate documentation Provides excellent customer service to departmental users and vendors Ensuring and ensuring work queues are managed within Service Level Agreements (SLA) Create and run departmental reports or operational monitoring, critical daily operation, and ad-hoc reports for analysis

Qualifications

Bachelor’s degree preferred US job experience

Required Skills

Systems proficiency: online Accounts Payable system (e.g, Oracle Cloud or other large ERP system) GHX and Oracle Cloud system experience required Proficient in Excel and ability to manage large data sets and reporting Excellent written and verbal communication Detailed oriented Good reading comprehension skills Ability to deal with sensitive situations with tact Ability to work in a fast-paced environment and effectively manage workload Bright and quick learner