Assistant Facilities Manager (Topeka)

Assistant Facilities Manager Reports to:

Facilities Manager A. Core Purpose The Assistant Facilities Manager (AFM) serves as the lead for hangar operations. Their role is to ensure the facility and aircraft are mission-ready while maintaining a constant feedback loop with the Facilities Manager to ensure alignment with company standards and safety protocols. B. Primary Responsibilities •

Operational Execution:

Directs the daily movement and servicing of aircraft and the upkeep of the hangar floor. •

Proactive Reporting:

Maintains eyes on the facility to identify needs before they become issues, conferring with the Facilities Manager on all non-routine actions. •

Safety & Security:

Monitors hangar security and utilizes the Safety Management System (SMS) to proactively identify hazards and implement robust safeguards against workplace incidents. C. Specific Duties Flights •

Flight Readiness:

Directly supervises the “departure or arrival process, ensuring aircraft are moved, fueled, and stocked according to the daily flight schedule, and the Vaerus Way. Weather Event Coordination •

WEP Preparation:

Monitors local weather forecasts and identifies potential threats to the facility or aircraft. •

Collaborative Execution:

In the event of forecasted weather, the AFM will develop a proposed staging and protection plan and

confer with the Facilities Manager for approval

prior to initiating the Weather Event Plan (WEP). •

Implementation:

Once the plan is approved, the AFM oversees the physical movement of aircraft and securing of the facility. Security & Events •

Access Control:

Assists in the oversight of the security of the facility, ensuring all gates and hangars are locked and monitored. •

Event Support:

Manages the logistical flow of hangar events, ensuring flight departures and arrivals are handled safely amidst event activities.

D. Communication & Consultation Protocols To ensure operational continuity, the Assistant Manager is required to

confer with and receive direction from the Facilities Manager

on the following: 1.

Non-Routine Assignments:

Prior to beginning any project or task outside of standard daily Launch and Recovery duties, the AFM will brief the Facilities Manager on the scope and timeline. 2.

Resource Allocation:

Conferring on the use of specialized equipment or additional manpower for large-scale hangar projects. 3.

Conflict Resolution:

Reporting any client service friction or personnel issues immediately to the Facilities Manager for joint resolution. Policy Deviations:

Any situation requiring a departure from the General Operations Manual must be cleared through the Facilities Manager and processed through the SMS system.