Operations Coordinator (Salt Lake City)

Huntsman Mental Health Foundation The Huntsman Mental Health Foundation supports the Huntsman Mental Health Institute and more in our mission to advance mental health care, access to care, and bring awareness to resources. HMHF plays a vital role in driving initiatives in community engagement, innovative research, clinical services, and education. Their work aims to address mental health challenges while fostering a better understanding of mental well-being. We are committed to making a meaningful impact on individual lives and creating a more compassionate community.

Role Summary: The Operations Coordinator plays a vital role in advancing the mission of the Huntsman Mental Health Foundation by ensuring the systems and processes behind our philanthropy are strong, accurate, and mission-aligned. Reporting to the Director of Fundraising Operations, this collaborative role supports gift processing, donor data integrity, reporting, and day-to-day office operations. Behind every meaningful gift is thoughtful stewardship and operational excellence. The Operations Coordinator brings precision, initiative, and a service mindset—helping power the work that expands access to mental health care and reduces stigma. This is an opportunity for someone who believes that strong operations are not just support functions, but essential to impact.

Key Responsibilities: A passionate and informed advocate for HMHF/HMHI Shared management of gift processing, including daily gift transmittals and banking, gift recordkeeping digital and physical copies, issuing donor tax receipts Assist the Director of Fundraising Operations with CRM data management Develop and distribute weekly gift report Assist with Purchasing; including check requests and expenditure reconciliation Assist with development and implementation of Operational policies and procedures Provide administrative assistance for the VP of Philanthropy and Operations team; including scheduling, meeting management and monthly company purchase card expense reports Receive, log, and distribute Foundation mail Manage inventory of office supplies; including stationary supplies, coffee/tea and office snacks Onboard new staff on office procedures Order and manage group food orders as needed Assist with office moves/set-up for new and existing staff Attend quarterly Tenant Meetings Liaise with Real Estate Facilities Management on space incidents and requests Other duties and special projects as assigned

Qualifications: Education & Experience: Requires a Bachelor’s degree in a related area or assignment or equivalency (one year of education can be substituted for two years of related work experience). Two years experience in operations, office management, business administration, or similar area. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preference: Proficiency in MS Suite, showcasing skills in word processing, presentation, and spreadsheet management. Exceptional attention to detail and organizational abilities are crucial. Demonstrated critical thinking skills, sound reasoning, and judgment. Experience with detailed data management within a CRM is a plus. Familiarity with Blackbaud or similar constituent relationship management software is a plus. Flexibility and a proactive willingness to contribute where needed.

Working Conditions and Physical Demands Work Environment: Office environment. Physical Requirements: Sitting, standing, hearing, listening, talking, repetitive hand motion (such as typing), walking, bending, or reaching overhead.

*This role may involve occasional travel and working extended hours to support the foundation’s special events.