Accounting Assistant - Cash Reconciliations

Accounting Assistant ID: 1050 Location: C. Department: Finance Who We Are: Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of “cooperative leadership,” helping attorneys general respond effectively - individually and collectively - to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees. We are looking for an Accounting Assistant to join our team. The Job Brief: The Accounting Assistant (AA) will be responsible for collecting and tracking payments, making bank deposits, preparing reports, and maintaining accurate bookkeeping records. The Accounting Assistant is also responsible for submitting and updating relevant tax filings for exemptions from state taxes and maintaining the organization’s vendor information with the states. Additional responsibilities include, but are not limited to, managing all communications relating to requests and filing requirements from the states, communicating with members on past due balances, reporting, performing account reconciliations, updating the products in our CRM system, managing and monitoring aging invoices, all while maintaining compliance with GAAP and applicable laws and regulations. The AA must possess a strong understanding of the reporting cycle and accounting principles. Additionally, the Accounting Assistant will cross train, to assist and/or support accounts payable. The Accounting Assistant will report to the Controller. Updating member accounts based on payment or contact information. Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, refunds appropriately issued, uncollectible amounts are accounted for, and miscellaneous differences are cleared. Perform daily cash management duties, including but not limited to, reconciliation of bank deposits, updating of cash receipts log and register, and posting of cash to the accounts receivable sub-ledger. Monitor and collect accounts receivable by contacting members via telephone, email, and mail, if necessary, in a timely manner. File for exemptions from sales taxes in the states with eligibility. Reconcile accounts for the monthly or annual closing. Support other accounting and finance team members as needed. Minimum of an associate’s degree in accounting, business, or equivalent related field; bachelor’s degree preferred. 2-3 years of accounts receivable/basic accounting experience. Strong use of Excel (VLOOKUP’s, Pivot tables, or similar skills. Understanding of basic principles of finance, accounting, and bookkeeping. Ability to handle multiple projects simultaneously while meeting critical deadline requirements. Advanced computer skills including Microsoft Office 365, Word, Excel and Outlook, PowerPoint and general database knowledge. Experience with Sage Intact or other similar multi-entity integrated accounting software. Experience with Microsoft Dynamics 365, or similar Customer Relationship Management (CRM) system. NAAG offers a generous benefits package which includes paid time off, health, dental, vision, life/disability, long-term care, and 401k retirement plan. Applications received prior to March 3, 2026 will be given priority review. Applications will be reviewed on an ongoing basis.