Real Estate Executive Administrative Assistant

We’re hiring a Real Estate Executive Assistant to support a top-producing real estate agent and help manage the daily execution that keeps the business running smoothly. You’ll act as a liaison between the agent, clients, and industry partners while coordinating schedules, managing transactions, and assisting with property preparation, showings, and open houses. This is a hands-on hybrid role combining administrative coordination, field work, and operational organization — not a desk-only position.

The role requires attending showings and hosting open houses, so weekend availability is essential and a core part of the position. You will be responsible for maintaining accurate client and transaction records, managing timelines and communication, and helping ensure every listing and purchase is handled with precision and professionalism.

Compensation: $65,000 Salary + Annual bonus Coordinate day-to-day operations including calendar management, scheduling, and communication between the agent, clients, and industry partners Manage transactions from contract to close: track deadlines, organize documentation, and communicate with attorneys, lenders, inspectors, and co-broke agents Prepare properties for market and showings, including staging touch-ups, lighting, signage, lockboxes, and attending photography, inspections, and closings as needed Conduct showings and host open houses, cover home inspections, etc. while representing the business professionally in the field Maintain accurate records across MLS, CRM, and transaction platforms and track client touchpoints and milestones Support marketing and administrative execution including listing input, proofing materials, coordinating campaigns, and organizing ongoing projects and mailings

Active Massachusetts real estate license ~1–3 years of real estate preferred ~ Bachelors degree preferred ~ MLS, CRM systems (Pipedrive preferred), transaction platforms (Dotloop/Skyslope), Canva, and Google Workspace or similar tools ~ Reliable transportation and willingness to work evenings and weekends

Ali Joyce is a full-time award winning real estate agent serving the Greater Boston area, known for an organized, detail-driven and client-focused approach. Her business is built on preparation, clear communication, and thoughtful execution so clients feel confident at every stage of the process. She runs a structured operation with defined systems and consistent expectations. This role works closely with her day-to-day and is designed as a long-term position for someone who values professionalism, reliability, and being part of a well-run business helping clients through meaningful transitions. #