Office Coordinator

Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike.

The Office Coordinator reports directly to the executive assistant and is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting employee-facing services. The position will be the heart of the workplace, providing elevated hospitality services through coverage of the office events, supporting office amenities, catering deliveries, client meetings and assisting with conference room set-ups/breakdowns and scheduling.

Responsibilities:

Greet/welcome visitors upon arrival in a professional, friendly and hospitable manner and direct/escort them to the appropriate person/location

Answer, screen and forward incoming phone calls

Handle tasks assigned by executive assistant and administrative support duties as requested

Support shipping and receiving for out of office coverage and receive all packages and log them into the inventory spreadsheet.

Sort and distribute incoming mail and courier packages

Coordinate / help organize and/or support office events, both virtually and in-person

Maintain adequately stocked kitchens, sanitary and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment

Order meals for the office when required and coordinate deliveries

Ensure conference rooms are clean, organized and well maintained

Monitor the scheduling of conference rooms and equipment needs

Reconcile expenses related to all events that take place in the office

Take pride in the appearance of the office and make it friendly for our employees and guests

Communicate with manager for any possible facilities needs

Qualifications:

High school degree

Proven work experience as a receptionist, front office or similar role

Professional attitude and appearance

Customer service oriented

Solid written and verbal communication skills

Excellent interpersonal skills

Proficiency with Microsoft Office Suite

Excellent organizational skills and detail oriented

Multitasking and time-management skills, with the ability to prioritize tasks

Ability to lift 25 - 30 pounds

Salary Range

:

$38,400 - $57,600 annually

Our Benefits:

We care about your total well-being and will support you with the following, subject to your location and role.

Health:

Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts

Wealth:

Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program

Happiness:

Professional Growth:

Online training courses, virtual and classroom development experiences, education assistance program

Work-Life Balance:

Paid-time off, parental leave, flexible work schedules (subject to your location and role)

Team Building:

Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events

The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact .

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