EA to General Counsel and Company Secretary

Department: Legal Company: Canary Wharf Limited Reporting to: Chief People Officer Job Summary To provide high level of executive support to the General Counsel and Company Secretary and wider team. This role requires complete confidentiality, discretion, the use of initiative and the ability to work effectively with senior executives and staff across all levels, often dealing with matters of a confidential and sensitive nature. Annual salary: circa £55k to £65k, dependent on experience. Closing date: 8th March 2026. Main Responsibilities This is an office-based role with the flexibility to work from home up to 1 day per week. Carry out secretarial duties including copy typing, preparing PowerPoint presentations and letters, Visio structure charts, Excel spreadsheets, DocuSign envelopes and other documents, following CWG brand guidelines where relevant. Arrange meetings and proactively maintain diaries using Outlook, arrange travel and support on expenses. Inbox management: responding, actioning and/or delegating emails on behalf of the General Counsel and Company Secretary, monitoring and proactively managing a list of ongoing matters and deadlines. Manage the Legal Budget, process invoices and raise purchase orders as required, as well as oversee corporate expenses and maintain an invoice spreadsheet for budgeting. Coordinate the annual Board and Committee meeting calendar for main boards by liaising with Board members and their assistants; lead on logistical planning, act as the key point of contact for all Board and Committee communication after the Group Company Secretary. Support preparation and distribution of Board papers to the Boards and Committees of Canary Wharf Group Investment Holdings plc and Stork Holdings Limited and other key Group Companies; manage Diligent board platform and keep accurate records of all Board and Committee meetings, attendance and minutes with relevant papers. As part of the year-end process, assist in preparation and coordination of Director Emolument and Conflict of Interest forms; liaise with external auditors on Annual Auditor Letters and other matters. Act as a “gatekeeper” for telephone calls and other general enquiries, process messages and relay them to the appropriate person. Welcome and greet visitors on behalf of the General Counsel and Company Secretary and wider team where required. Liaise with and maintain good working relationships with other members of staff and stakeholders. Open and mark up incoming mail and distribute accordingly. Conduct research on various topics and/or companies and prepare briefing notes where necessary. Manage and maintain the Legal and Company Secretarial team SharePoint sites. Responsible for coordinating team social events and volunteering activities. Carry out any other reasonable duties as requested by the General Counsel and Company Secretary. Person Specification Previous experience of working at Executive level, ideally in a Legal or Company Secretarial team. Excellent IT skills, proficient in all Office 365 applications. Experience of working with Diligent would be advantageous. Must be able to deal with confidential information discretely. Effective communication at all levels, work under pressure and be flexible in approach. Possess an excellent standard of written English. Excellent attention to detail. Ability to work effectively as a team member. Health Safety And Welfare Responsibilities All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual. Environmental, Social & Governance (ESG) Responsibilities Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy within their respective roles, including adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and fostering positive change for those in need within our community and through volunteering. Quality Management Responsibilities In line with ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements detailed within the Company Quality Manual & Policies. It is vital to ensure effective implementation of all Procedures, Plans and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard. Company Values Commit to Excellence Act with integrity and deliver high performance Put our customers at the heart of what we do Resolve issues by providing high quality solutions Foster Collaboration Find opportunities to collaborate with others across the business to achieve shared goals Encourage inclusive networks and treat others with respect and fairness Use knowledge to work effectively with suppliers/contractors to meet shared goals Encourage Engagement Confident in making decisions appropriate to the role Learn from mistakes and listen to constructive feedback to improve performance Prioritise safety and actively support community, wellbeing and sustainability programmes Take Ownership Take pride in delivering high quality service which exceeds expectations Committed to opportunities for self-development Take responsibility for my own performance and look for ways to improve Embrace Innovation Embrace change and innovation Proactively suggest ways to improve our business and encourage others to share ideas See new challenges as opportunities to deliver effective change What We Offer Diversity and Inclusion We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, so everyone can reach their full potential. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture where everyone can reach their full potential. Flexible Working As an inclusive employer we recognise the positive impact of flexible working. We are open to consider flexible working arrangements, both temporary or permanent. Learning and Development At Canary Wharf Group we offer development opportunities through classroom and e‑learning training, mentoring, cross‑department experience and on‑the‑job learning. We heavily invest in attaining accreditations, support chartered status, sponsorships and further educational opportunities that are job and business related. Other Benefits We are committed to building a safe, happy and healthy community for our employees and offer a comprehensive benefits package, including generous pension and insurance plans, health benefits, subsidised gym membership, store discounts and family leave, allowing employees to choose benefits that suit their individual needs. If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online. Early applications are encouraged as we reserve the right to appoint at any point. #J-18808-Ljbffr