Office and Operations Administrator

Windcat is a leading provider of safe and efficient crew transfer services to the offshore industry, operating at the forefront for more than 20 years. With a growing fleet of over 55 Crew Transfer Vessels (CTVs), 2 Commissioning Service Operation Vessels (CSOVs) and 1 Multi-Purpose Accommodation Support Vessel (MPASV) — and several newbuilds under construction — Windcat plays a key role in supporting offshore projects worldwide. As part of CMB.TECH, one of the largest listed and diversified maritime groups in the world, you’ll get more than just a job title — you’ll join a team dedicated to shaping the future of offshore energy.

Are you highly organised, proactive, and confident managing multiple priorities in a fast-paced environment?

We are looking for an Office & Operations Administrator to support our Ijmuiden office and provide essential coordination across Front Desk, Operations and Finance for the Netherlands.

This is a varied and hands-on role at the heart of our business — ensuring our office runs smoothly and our operational and financial administration is delivered accurately and efficiently.

Why Join Windcat? Windcat is a trusted leader in the offshore wind and marine sectors, known for innovation, operational excellence, and a rapidly expanding fleet. You’ll be joining a growing, international business where your work directly supports our vessels, crew, and operational performance.

As Office & Operations Administrator, you will play a key role in keeping our Netherlands hub running efficiently.

As our Office & Operations Administrator, you will:

Manage general office and reception duties, including calls, deliveries and visitor coordination.

Undertake administration of rental contracts for the office, warehouse, and crew accommodation and arrange utilities for relevant properties.

Maintain a clear housing overview, liaising with crewing department

Arrange hotels, transport and flights for engineers, and visitors.

Coordinate lease vehicles, insurance administration, and annual servicing for vans and company vehicles.

Process Daily Progress Reports (DPRs) and Reygar documentation.

Manage crew and engineer clothing orders with approved suppliers.

Create and process Purchase Orders, supplier invoices, payment records, credit card declarations, and assist with payment runs and manual payments.

Assist with the set-up laptops for vessels and colleagues and arrange phone subscriptions for new starters (in conjunction with the UK IT team).

Order office supplies and groceries as required.

Assist the Document Controller as and when required, supporting certification administration and related documentation for vessels.

Skills / Experience Essential

Previous experience in a busy administrative role with customer facing elements

Strong organisational skills with the ability to prioritise multiple tasks.

Excellent communication skills and a professional approach when dealing with employees and third parties.

Dutch native speaker.

Good working knowledge of English (verbal and written).

Strong Microsoft Office skills (Word, Excel, PowerPoint).

Proactive, accurate, and able to take initiative while working as part of a team.

Desirable

Experience in a marine or offshore related role.

Knowledge of accounting systems.

You’ll join a collaborative organisation where safety and respect come first. We value people who take ownership, anticipate needs, and take pride in keeping things running smoothly behind the scenes. At Windcat, your contribution will directly support our office operations.

If you’re organised, adaptable, and ready to play a key role in a dynamic offshore environment, we’d love to hear from you.

Apply now and become part of the Windcat team.

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