"C-Level" Executive Business Support Assistant

At Rituals, we blend a thriving culture with top talent. Join our fast growing wellbeing brand and nurture an impactful career with us.

Share Your Talents We are looking for a highly proactive, resourceful and organized Executive Assistant to provide strategic and operational support at C-level. You will act as a

Business Support Assistant

for our Executive Marketing Director (‘CMO’) as a trusted organizer and sounding board, and also manage the agenda of our Executive Digital Director (‘CDO’). As part of our Rituals EA community, you help coordinate company wide events.

This is a career role for someone who thrives in executive support and wants to make a long-term impact. We’re looking for someone who sees this as their professional home for the coming years. Someone who loves fast-paced environments, and anticipates needs before anyone else.

Your Accountabilities Executive Support

Provide full support to executive marketing director. You’re acting as a right-hand on people- and business topics and a key facilitator for the day‑to‑day organization and communication. You proactively prepare the executive for meetings, presentations, and critical discussions, ensuring she is well-informed and briefed. You’re also the point of contact for internal and external stakeholders, managing access and priorities.

Manage calendars for both the executive marketing and executive digital director, including coordinating internal and external meetings, organizing large team or project meetings, prioritizing conflicting demands, and optimizing their time.

Secretarial Responsibilities

Manage and organize calls and emails, ensuring prompt responses and action where necessary.

Draft, proofread and finalize documents, presentations and mails on behalf of the executive. Apply the utmost discretion.

Organize and coordinate travel arrangements, itineraries and expense reports.

Coordinate MT meetings and quarterly off‑site days, prepare and distribute agendas, compile pre‑reads, make notes and follow up on action points.

Pro‑actively seek AI tools to structure the day‑to‑day work. Since we’re growing so fast, constant simplification is needed to absorb higher workload.

Project & Event Support

Organize and manage events for our worldwide Marketing & Digital organization, ensuring seamless execution from planning to post‑event activities including effective communication about the events.

As part of the Rituals event team, participate in event organization for our head‑office.

JOIN OUR COMMUNITY We have a community of 10 assistants that work divided over two Head Office locations (Herengracht and Keizersgracht). We work closely together on event organization while supporting our own executive members.

What We’re Looking For

A Bachelor’s degree.

At least 7‑10 years of experience in a high‑level executive support role in retail or consumer goods industry, in an international setting.

Project coordinator skills, high flexibility and ability to keep deadlines on track.

A high level of confidentiality and discretion in handling sensitive business matters.

Exceptional time management and organizational skills with the ability to manage multiple priorities and deadlines.

Fluent in English (mastering Dutch would be highly preferable).

Strong MS Office skills (Mac), presentation making skills, experience with project tools and AI savvy.

Residency in the Netherlands required.

Why Join Us? Join our vibrant team where your contributions will have a lasting impact. You'll be surrounded by passionate, driven colleagues who challenge the status quo. We offer a dynamic environment where your ideas are valued. We hope you can appreciate the office view on the canals as well.

If you feel excited about this opportunity, we look forward to your application before January 26th.

Interested? Please note that only applications via our career website can be taken into consideration.

Next Steps

Recruitment will contact you for an initial conversation.

Participate in a series of interviews, starting with the Executive Directors for Marketing and Digital.

Complete a behavioral assessment.

Join us!

Any questions about the procedure? Please contact Recruitment via frederik.vanzeggeren@rituals.com.

Benefits of Working at Rituals

Unique opportunities for personal and professional growth.

Staff discount on Rituals products.

Attractive bonus.

Flexible working hours tailored to your personal rhythm.

Company & team events.

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