Office Manager

Role Summary

The Office Manager plays a key role in ensuring the smooth and efficient running of Asperitas’ Amsterdam HQ. This position is responsible for maintaining a well-organised, professional, and welcoming workplace while providing practical and administrative support to internal teams. Acting as a central point of contact for office-related matters, the Office Manager helps create a positive workplace experience, supports daily operations, and works closely with internal teams and external suppliers to keep the office functioning seamlessly.

Key Responsibilities

Office Operations & Facilities Management Oversee day-to-day office operations and ensure a well-functioning workspace Manage office supplies, inventory, and vendor relationships Coordinate maintenance, repairs, and facility needs with building management Supervise office cleanliness, organisation, and overall workplace environment Handle deliveries, mail, and courier services Ensure health and safety standards and office procedures are maintained

Reception & Workplace Experience Manage visitor reception, including welcoming guests and managing building access Act as the primary point of contact for office-related inquiries Maintain a professional and friendly front-of-house presence Ensure meeting rooms are prepared, well-stocked, and properly maintained

Meetings, Scheduling & Administrative Support Support scheduling for internal meetings, workshops, and team activities Manage meeting room bookings and logistics Assist with travel coordination (flights, accommodation, transport where applicable) Provide basic administrative support to teams as needed Assist Finance with basic bookkeeping-related documentation and coordination

Documentation & Digital Workplace Manage office-related documentation, public folders, and shared resources Maintain organised filing systems (both digital and physical) Ensure key office information and guidelines are up to date and accessible

Culture, Events & Team Support Support workplace culture initiatives and employee engagement activities Assist with planning and coordination of team events, social activities, and all-hands meetings Help prepare for company meetings, workshops, and gatherings Work closely with internal teams to support a collaborative and positive work environment

Requirements

2+ years experience in office management, workplace coordination, or a similar administrative role Strong multitasking, organisational, and time-management skills Excellent communication and interpersonal skills Proactive, energetic, and hands-on approach Ability to work independently while collaborating across teams Comfortable working in a fast-paced, dynamic environment

Tools & Systems

Proficiency with Microsoft Outlook, SharePoint, Teams, and scheduling systems Comfortable learning and using new digital workplace tools

Personal Attributes Reliable, detail-oriented, and well-organised Friendly, professional, and approachable Solution-focused with a “can-do” attitude Able to handle multiple priorities with composure

Working Conditions Fully office-based at Asperitas Amsterdam HQ Part-time: 24 hours per week Standard office environment

Must be located within commutable distance of Amsterdam, The Netherlands