Sr. Executive Assistant

Your role

Executive Support & Calendar Management: Manage complex and dynamic executive calendars across multiple time zones. Ensure communications are managed efficiently, with professionalism and discretion. Schedule, prioritize, and coordinate meetings, ensuring alignment with business priorities. Prepare and manage meeting agendas, materials, and follow-up actions. Screen and manage correspondence, ensuring timely responses and appropriate escalation. Travel & Expense Management

Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport, and itineraries. Manage travel documentation and ensure compliance with company travel policies. Ensure communications are managed efficiently, with professionalism and discretion. Prepare, submit, and reconcile expense reports accurately and on time. Procurement & Financial Administration for the EMEA Finance Leaders

Raise and manage purchase orders in accordance with internal processes and approval requirements. Liaise with the Accounts Department and assist with responding to invoice queries. Track invoices and liaise with finance and vendors to ensure timely processing and payment. Maintain accurate administrative and financial records as required. Meeting & Event Coordination

Organize and attend EMEA Finance/Accounting/Tax Team leadership meetings. Prepare agenda, take minutes during the meetings, and distribute as necessary. Set up video-conference facilities when required. Plan and coordinate EMEA executive and leadership meetings (budget/long range plan/market review meetings), including logistics, materials, and participant communication. Work closely with other EA’s/PA’s, both internally and externally and provide support for their stakeholders as and when required. Organize team events, workshops, and offsites, managing logistics, vendors, and budgets. Support preparation of presentations and documentation for internal and external meetings. Compile and manage data for high level reports/ presentations. Produce and develop reports and presentations for key stakeholders. Provide administrative support for key projects and change management initiatives, supporting project planning, presentations, tracking milestones, monitoring action items, and coordinating stakeholders. Use Microsoft tools to assist with amending and adding tasks for team members, assist with the team initiatives when necessary. Support cross-functional initiatives and ensure timely follow-up on deliverables. Maintain organizational systems and processes to support operational efficiency. Assist with the onboarding process for new joiners in the finance team. Create and maintain email distribution lists, MS Teams groups and generic finance SharePoint up to date, maintain user group permissions. What You’ll Need

At least 3-5 years’ experience working as an office manager or in an assistant position Fluent in English, both written and orally Very good knowledge of Microsoft Office programs Strong planning and prioritization skills Proactive and solutions-oriented approach High level of professionalism and discretion Strong stakeholder management skills Qualifications

At least 3-5 years’ experience working as an office manager or in an assistant position Fluent in English, both written and orally Very good knowledge of Microsoft Office programs

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