Office Manager & Travel Coordinator

Arion Retail Group is a leader in international retail, developing a large portfolio of international, iconic brands across 14 European countries from their headquarters in Amsterdam.

About The Role Our Amsterdam Europe head office is a lean, dynamic, fast-growing team of approximately 18 employees, supporting store operations across multiple locations in Europe.

We are looking for a highly organized and proactive Office Manager & Travel Coordinator to ensure smooth office operations and manage all business travel arrangements for both head office and retail store teams.

This role combines hands‑on office management making sure the environment is functional, organized, and welcoming.

The successful candidate will be the main point of contact for travel logistics and office operations, playing a key role in ensuring efficiency, cost control, and seamless coordination across department and stores.

This role ensures teams can focus on their core responsibilities while logistics and office operations run seamlessly.

You will excel and enjoy this position if you are ready to actively handle the following responsibilities:

RESPONSIBILITIES Office Management & Administration

Ensure smooth day-to-day operations of the Amsterdam head office

Manage office supplies, equipment, and vendor relationships

Coordinate deliveries, shipments, and general office logistics

Maintain organized administrative systems and documentation

Support meeting logistics, booking of meeting rooms, and internal coordination

Ensure a professional, efficient, and well-functioning office environment

Travel Management

Manage and coordinate all business travel arrangements for HQ and store teams

Book flights, trains, hotels, and local transportation in line with company policies and budgets

Optimize travel planning for efficiency, convenience, and cost-effectiveness

Handle last‑minute travel changes, cancellations, and urgent requests

Act as the main point of contact for all travel‑related queries

Maintain relationships with travel agencies, airlines, and hotel providers

Track travel costs and support budget control and reporting

Ensure smooth coordination of travel related to store openings, visits, and operational needs

Act as main contact for building management and office service providers

Coordinate office maintenance, cleaning, and external suppliers

Manage the opening of PO’s upon request of head of departments

Manage office‑related expenses and monitor budgets

Ensure the office environment is functional, organized, and welcoming

PROFILE

3–7 years of experience in Office Management, Travel Coordination, or similar operational role

Strong experience managing corporate travel arrangements is essential

Experience in retail, hospitality, or other fast‑paced environments is a plus

Experience supporting multi‑location teams is beneficial

Proficient English, Dutch is an advantage.

A valid work permit for The Netherlands

Ability to work on‑site

Skills

Highly organized and detail‑oriented

High level of autonomy and ownership

Service‑oriented and reliable

Ability to manage multiple priorities and urgent requests

Strong problem‑solving mindset

Professional communication skills

Proactive and solution‑driven

Calm and efficient under pressure

Hands‑on and adaptable

Applications:

Share your CV to Talents@arionretail.com

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