Facilities Specialist

Purpose

The Facilities Specialist is responsible for overseeing and ensuring the efficient daily operations within the office location. Your role will require a proactive approach to the maintenance, safety, and security of the office environment, while collaborating with internal teams and external vendors to ensure operational excellence.

Responsibilities

Depending on the location requirements, you are responsible for one or more of the following:

Oversee day-to-day building maintenance, ensuring the office environment is clean, well-maintained, and operational. This may involve coordinating repairs, handling minor maintenance issues, and scheduling external contractors for larger projects.

Liaise with external vendors for services such as cleaning, waste management, office supplies, and security. Maintain relationships and ensure service levels are met.

Ensure the workplace complies with health and safety regulations. This includes monitoring office equipment, ensuring fire safety procedures are in place, conducting safety audits, and responding to emergencies.

Managing office space usage, including seating arrangements, conference room scheduling, and ensuring the proper allocation of office resources.

Maintain and order office supplies, ensuring adequate stock levels, and minimizing wastage. Work with departments to ensure they have necessary materials.

Monitor and maintain building security, including managing access control systems, keys, and alarm systems.

Support the budget for office facilities, ensuring cost-effectiveness in operational expenses.

Assist with the setup of office events, meetings, or employee functions, ensuring the space is prepared and supplies are available.

Support the broader administrative needs of the office, including filing, managing office schedules, and handling ad hoc requests from employees.

Education

A degree in facilities management, business administration, or a related field.

Experience

Minimum of 5 years' experience in a facilities-related role or office administration.

Functional Competencies Stakeholder mapping Analytics and reporting Package Management HSSE Quality Regulatory and Process Safety Leadership

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