Management Assistant (Maternity cover)

Overview

Purpose of the job

The Management Assistant provides support to the different VP’s and their respective teams and proactively helps them to complete projects and achieve their goals within an international environment. As the Management Assistant you have strong organizational and communications skills and will manage a wide range of support functions in a fast pace and multicultural environment. You keep a clear overview in the different tasks and responsibilities and can prioritize accordingly. You are the energetic professional who doesn’t mind wearing multiple hats and doesn’t mind jumping in to assist your colleagues in areas outside of your primary responsibilities. You have a close work relationship with two other assistants and the HR Operations & Facility Manager. You ensure the smooth running of the office and maintain and help to improve company procedures and day-to-day operation.

Key responsibilities

Manage agenda, schedules, e-mails (if asked) and coordinate travel & logistics Manage complex travel itineraries & visa applications through various systems, time zones and complex agendas for the VP’s and respective teams (flight and hotel bookings, visa appointments and obtaining the right visa and health documents) Provide general administrative support, including providing copies, maintaining files and updating shared files on the server Manage expense reports of VP’s Organize logistics of the various meetings, workshops and department events Prepare materials and presentations for meetings and set up rooms as needed (incl catering orders, name cards, and other meeting related materials) Hospitality services and general support to visitors Compose minutes of the governance meetings and send them out for review within 24 hours Update distribution lists in Outlook of the respective teams Update various general information documents Manage profiles in MY ID Travel system and maintain the staff travel list Manage locker use and business card requests Coordinate the issuance of parking passes and manage parking policy Monitor office and pantry supplies and place orders Liaise with catering and facility vendors Oversee adherence to office space (appearance) and caretaking of plants Monitor office occupancy and desk availability Coordinate renewals office badges Department/Management specific (ad hoc) tasks

Your profile

Required Skills, Knowledge & Experience Bachelor level in Secretarial education, along with a minimum of 5 years’ experience in a Management Assistant role or equivalent You must be living in the Netherlands Previous experience working in the aviation industry would be an advantage Eager to work in a dynamic (office) environment Excellent time management skills and ability to multi-task and prioritize work Proactive, hands-on as well as results and solution driven A creative mind with the professional ability to suggest improvements Excellent written and verbal communication in both English and Dutch Reliable and very accurate with patience and professionalism Strong competence in Microsoft Office and video conferencing Intercultural sensitivity / Multicultural awareness Understanding of the importance of confidentiality and discretion: you will often learn of confidential matters

Why us?

SkyTeam will offer you a complete salary package that includes unique benefits: A challenging fulltime role within a unique and dynamic organization in the Netherlands Salary: a competitive monthly gross salary (EUR 2,948 - 3,600 incl. vacation pay & based on FT hours) - depending on your experience Vacation pay: 8% of gross annual salary Vacation days Birthday leave: additional PTO (1 day) on or around your birthday Public holiday exchange: exchange Dutch bank holidays with any bank holiday culturally significant to you Pension plan: everything you need for a good retirement Equipment: laptop, phone or e-sim Travel allowance: travel allowance for public transport, bicycle, and car Learning environment: access to development opportunities and the chance to work alongside highly skilled colleagues Working from anywhere: flexibility to work from anywhere in the world (duration of max. four weeks) Hybrid way of working: we offer flexibility to work from home Fun events: potluck parties, monthly after work get-togethers, BBQs, annual summer/winter events, and more appealing team activities throughout the year

About Us

SkyTeam is the global airline alliance dedicated to transforming the future of travel by powering the smartest and most integrated customer journey. Committed to innovation, responsibility, and collaboration, SkyTeam and our member airlines connect customers across an extensive global network. The alliance brings together diverse cultures and backgrounds through a shared passion for aviation—both passenger and cargo. We continuously evolve to meet the changing needs of travelers and the aviation industry.

At SkyTeam, we know the importance of fresh perspectives. With members spread across five continents and multiple time zones, we are flexible and agile, focused on delivering services that create synergy. Our headquarters in Amstelveen is home to a truly international team that reflects the diversity of our member airlines. With more than 30 nationalities represented on our team, we are proud to foster an inclusive, non-discriminatory workplace where differences are celebrated, successes are shared, and collaboration drives value for our members.

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