Personal Assistant to Directors/Reception

Job Purpose: The Personal Assistant (PA) to the Directors provides high-level administrative and secretarial support to the companys executive team. This role ensures the efficient day-to-day management of executive schedules, communication, and business operations, allowing the Directors to focus on strategic decision-making and leadership priorities. Key Responsibilities: Executive Support: Manage and maintain Directors diaries, scheduling meetings, appointments, and travel arrangements. Screen and prioritize incoming correspondence, emails, and phone calls; respond or redirect as appropriate. Prepare meeting agendas, minutes, and relevant documentation. Handle confidential and sensitive information with discretion. Coordinate internal and external communications on behalf of the Directors. Administrative Management: Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized filing systems (digital and physical). Manage office supplies and executive-related administrative logistics. Support in the preparation of board packs and executive summaries. Meeting and Event Coordination: Arrange and coordinate business meetings, conferences, and events. Prepare presentation materials and ensure Directors are well briefed prior to meetings. Liaise with clients, suppliers, and senior stakeholders professionally. Project and Task Assistance: Assist Directors in tracking project deadlines, deliverables, and key business initiatives. Follow up on action items from meetings and ensure timely completion. Conduct research and compile reports to support executive decision-making. Qualifications and Experience: Matric (Grade 12) required. Diploma or Degree in Business Administration, Office Management, or related field preferred. Minimum 35 years experience as a Personal Assistant or Executive Assistant supporting senior management or Directors. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. High level of professionalism, discretion, and confidentiality. Key Competencies and Attributes: Exceptional organizational and multitasking ability. Strong attention to detail and accuracy. Ability to prioritize and meet tight deadlines. Professional demeanor and interpersonal skills. Proactive, resourceful, and solutions-oriented. Trustworthy and able to handle confidential information.