Job Description
(eng= Office Administrator & Personal Assistant Location: Stellenbosch, South Africa Salary: R10 000 R20 000 Working Hours: Mondays - Fridays 08h00 17h00 Role Overview We are seeking a dynamic and organized Office Administrator & Personal Assistant to support a construction company in Stellenbosch. The ideal candidate will have strong administrative and computer skills, with the ability to thrive in a fast-paced, project-driven environment. This role requires attention to detail, excellent communication, and the ability to manage multiple tasks simultaneously while providing professional support to management and project teams. More about the Company Our client is a well-established construction company operating in the building contractor industry. They focus on delivering high-quality projects with precision and reliability. Their team-driven approach ensures smooth execution of contracts, tenders, and client requirements while maintaining strong relationships with suppliers and subcontractors. Key Responsibilities Office Administration & Coordination Manage general office administration including filing, documentation, and correspondence Prepare, format, and manage tenders, quotations, contracts, and project documentation Data entry and maintenance of electronic and physical filing systems Manage invoicing, payments, and basic financial administration Scheduling & Support Schedule meetings, coordinate project appointments, and manage diaries Report to management and prepare administrative reports Provide administrative support to the project team on plans, permits, and compliance Client & Supplier Communication Liaise with clients, suppliers, and subcontractors in a professional manner Maintain clear communication within the office and across project teams Systems & Tools Work with MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software Ensure accuracy in documentation and support smooth project administration Requirements Matric (NQF 4) required; further administrative or computer-related courses advantageous 23 years of experience in office administration, preferably in the construction or engineering industry Experience in project administration and basic bookkeeping advantageous Knowledge of EJM Construction Software highly beneficial Strong computer skills (MS Office, databases, document management) Excellent organizational and time management abilities Attention to detail with high accuracy Strong written and verbal communication skills in Afrikaans and English Ability to work independently, solve problems, and handle pressure in a fast-paced environment Reliable transport and valid drivers licence Why Join Us? This is an opportunity to play a vital role in the daily operations of a reputable construction company. You will contribute to project success, support management, and ensure smooth office administration. If you are detail-oriented, proactive, and eager to grow your career in construction administration, wed love to hear from you! ) (afr= Kantooradministrateur & Persoonlike Assistent Ligging: Stellenbosch, Suid-Afrika Salaris: R10 000 R20 000 Werksure: Maandae tot Vrydae 08h00 17h00 Rol Oorsig Ons is op soek na n dinamiese en georganiseerde Kantooradministrateur & Persoonlike Assistent om n konstruksiemaatskappy in Stellenbosch te ondersteun. Die ideale kandidaat beskik oor sterk administratiewe en rekenaarvaardighede, met die vermoë om in n vinnige, projekgedrewe omgewing te floreer. Hierdie rol vereis aandag aan detail, uitstekende kommunikasie, en die vermoë om verskeie take gelyktydig te bestuur terwyl professionele ondersteuning aan bestuur en projekspanne gelewer word. Meer oor die Maatskappy Ons kliënt is n gevestigde konstruksiemaatskappy wat binne die boukontrakteursbedryf funksioneer. Hulle fokus op die lewering van hoë gehalte projekte met presisie en betroubaarheid. Hul span-gedrewe benadering verseker gladde uitvoering van kontrakte, tenders en kliëntvereistes, terwyl sterk verhoudings met verskaffers en onderaannemers gehandhaaf word. Sleutelverantwoordelikhede Kantooradministrasie & Koördinering Bestuur algemene kantooradministrasie insluitend lêers, dokumentasie en korrespondensie Stel tenders, kwotasies, kontrakte en projekdokumentasie op, formateer en bestuur dit Voer data in en handhaaf elektroniese en fisiese lêerstelsels Bestuur fakturering, betalings en basiese finansiële administrasie Skedulering & Ondersteuning Skeduleer vergaderings, koördineer projekafsprake en bestuur dagboeke Verskaf bestuursverslae en administratiewe terugvoer aan bestuur Bied administratiewe ondersteuning aan die projekspan oor planne, permitte en nakoming Kliënt- & Verskafferkommunikasie Handhaaf professionele kommunikasie met kliënte, verskaffers en onderaannemers Verseker duidelike en effektiewe kommunikasie binne die kantoor en oor projekspanne Stelsels & Hulpbronne Werk met MS Office (Word, Excel, Outlook, PowerPoint) en ander relevante sagteware Verseker akkuraatheid in dokumentasie en ondersteun gladde projekadministrasie Vereistes Matriek (NQF 4); verdere administratiewe of rekenaarverwante kursusse voordelig 23 jaar ondervinding in kantooradministrasie, verkieslik in die konstruksie- of ingenieursbedryf Ervaring met projekadministrasie en basiese boekhouding voordelig Kennis van EJM Konstruksiesagteware hoogs voordelig Sterk rekenaarvaardighede (MS Office, databasis- en dokumentbestuur) Uitstekende organisatoriese en tydsbestuursvermoëns Aandag aan detail en hoë akkuraatheid Sterk mondelinge en geskrewe kommunikasievaardighede in Afrikaans en Engels Vermoë om onafhanklik te werk, probleme op te los en druk in n vinnige omgewing te hanteer Betroubare vervoer en geldige bestuurslisensie Hoekom by ons aansluit? Hierdie is n geleentheid om n sleutelrol in die daaglikse bedrywighede van n gevestigde konstruksiemaatskappy te speel. Jy sal bydra tot die sukses van projekte, bestuur ondersteun en verseker dat kantooradministrasie glad verloop. As jy detail-gedrewe, proaktief en gemotiveerd is om jou loopbaan in konstruksie-administrasie uit te bou, wil ons graag van jou hoor! )
