HR & Admin Generalist

Job Overview cbs APAC is a leading international consultancy headquartered in Heidelberg, Germany, delivering high‑end quality consulting and technology services to large industrial corporations that run SAP.

Position HR & Admin Generalist

Location Jakarta, Indonesia (initially remote, transitioning to hybrid once the office is established)

Key Responsibilities

Administer employee benefits and liaise with insurance providers for renewals and claims.

Maintain inventory lists (access cards, laptops, etc.).

Maintain employee records and track leave days.

Manage mobility for local and global employee travel.

Handle office administration including monthly invoicing communication.

Liaise with payroll vendor for monthly payroll runs, local statutory deductions and necessary compliances.

Handle HR documentation, employee contracts, and compliance with Indonesian labor laws.

Manage complete employee lifecycle including recruitment, onboarding, probation, and offboarding.

Coordinate salary processing (BPJS, PPh 21).

Support the development of local HR policies and benefits aligned with corporate guidelines.

Handle employee queries and act as first point of contact for HR matters.

Drive engagement and team‑building activities.

Office & Administration

Manage all administrative and operational aspects of the Jakarta office (procurement, logistics, vendor coordination).

Liaise with vendors, suppliers, insurance agencies, legal partners, building management.

Source and negotiate office leases or coworking space options.

Obtain quotations for office supplies and services, maintain in Excel tracking sheets.

Oversee office setup, maintenance, and general operations once the office is established.

Handle mobility arrangements for local and international travel.

Ensure smooth communication and administrative support for all Jakarta‑based staff.

Contract & Compliance Management

Manage all contracts related to employees, vendors, and office facilities.

Ensure timely renewals, proper documentation and compliance with local regulations.

Maintain organized digital and physical filing systems for HR and administrative documents.

Support internal and external audits and ensure readiness of HR and compliance materials.

Qualifications & Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field.

4–5 years of relevant experience in HR and office administration, preferably in IT or professional services.

Strong knowledge of Indonesian employment laws, BPJS, tax (PPh 21), payroll processes, and vendor management.

Proven ability to work independently and manage operations remotely until office setup is complete.

Experience in vendor and contract negotiation, office setup, and end‑to‑end administration.

Excellent organizational skills, attention to detail, and ability to multitask effectively.

Proficient in Microsoft Excel, Word, and HRIS or digital document management systems.

Fluent in English and Bahasa Indonesia.

HR certification (SHRM, CIPD, or local equivalent) is a plus.

Personal Attributes

Independent, reliable, proactive – capable of managing operations with minimal supervision.

Strong personality with good judgment, confidence, negotiation skills.

Resourceful and adaptable – able to handle situations even without explicit instruction.

Organized, trustworthy, able to manage confidential matters professionally.

Positive, composed, solutions‑oriented under pressure.

Seniority level Mid‑Senior level

Employment type Full‑time

Job function Human Resources

Industries IT Services and IT Consulting

How to Apply Send résumé (with project descriptions), salary expectations, and references (if available). Only shortlisted candidates will be notified.

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