Procurement Executive

JOB PURPOSE & SPECIFIC RESPONSIBILITIES • Calling for quotations from Vendors for item s/equipment to be purchased, based on Purchase requests form Stores or intending departments from authorized person. • Following up with parties to get atleast 3 quotations as per the purchase procedure. • Summarizing quotations to determine L1 & put up for approval / sanction, obtain approvals. As per Procurement & Stores Manual. • Going to Market for purchases / Cash purchases / collection of items / quotes. • Preparing PO’s on BOS follow up of PO’s with suppliers till they effect supplies. • Making entries and updating in registers and purchase records. • Prepare Inter office note to clear Invoice for payments to suppliers till they effect supplies. • Search new suppliers for items required. • Coordination with inter-department for material requirement. • Generating different daily, weekly and monthly • Preparing the requirement of evaluation, comparison sheet. • Know-your-vendor details forms to be arranged before all the orders. • Working with finance department for accounts payable regarding supplier and vendor invoices. • Prepare the evaluation report, Purchase orders Capex, Purchase order Capex Import, etc... all supported documents for necessary approvals. • Interface employees to solve quality issues, including rejected materials. • Compile MIS report to prepared Monthly basis to stock and research all stock discrepancies, cycle count and adjust stock accordingly. • Responsible and accountable for overall quality, safety and security of operations in the assigned area of work. • Responsible for reporting to his supervisors’ occurrences, events, violations and acts that may affect safety, security and company reputation. • Perform other duties as assigned by Manager -Procurement. • Should have experience working on SAP EDUCATIONAL QUALIFICATIONS • Bachelors degree • Diploma in Engineering RELEVANT EXPERIENCE • 3 or more years of experience in Procurement/Admin /Vendor management coordination. • Flexible schedule, willing to work overtime as needed. • Proficiency in Microsoft Excel (data analysis, formulas, pivot tables) and PowerPoint

PERSONAL CHARACTERISTICS & BEHAVIOURS For a successful role as Procurement Sr. Coordinator, he/she should have the following traits: • Good Working knowledge of MS office including excel and word. • Knowledge of email and database applications • Familiar with Basic Office procedures • Ability to multitask and take initiatives • Punctual, professional and reliable • Good communication skills • Good people Management skills • Ability to perform Basic math's, including calculations using fractions, percent and ratios; read variety of manuals, write documents following prescribed formats, present information to others