Personal Assistant

About Trinity Outsourcing Solutions

Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment, Trinity provides hands-on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.

The Role

A fast-paced, dynamic executive office is seeking a highly organized and proactive Personal Assistant to support a senior leader. This role is ideal for someone who excels at multitasking, thrives under pressure, and is passionate about keeping operations running smoothly behind the scenes.

Responsibilities: Efficiently manage calendars, coordinating meetings, appointments, and travel logistics. Provide detailed daily and hourly schedule updates. Prioritize and handle time-sensitive issues, ensuring prompt follow-up. Serve as a reliable liaison between the managing partner, the company’s team members, and the public, screening calls and visitors. Take charge of travel arrangements, including flights, accommodation, and ground transportation. Organize departmental meetings, prepare agendas, and contribute to meeting notes. Manage email inboxes, draft routine correspondence, and assist in presentation development. Execute special projects and embrace additional duties as assigned. Streamline and manage files, ensuring organizational efficiency. Execute errands as requested.

Qualifications: 2-3 years of experience Bachelor’s degree from a leading university Fluency in English and Italian Excellent presentation and communication skills Fast learner and keen attention to detail Capacity to adapt to different environments and out-of-the-box situations Impeccable work ethic and high level of energy Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively