Country Administrator – Sudan

Type of contract paid collaboration contract – 1 year with prospects for continuity

Necessary requirements previous experience in an administrative coordination role in the field; experience in budgeting and cost monitoring.

The Country Administrator coordinates and supervises all of EMERGENCY’s administrative and accounting activities in the country .

The Country Administrator reports hierarchically to the Country Director and functionally to the Administration Manager of the Field Operations Department (HQ).

MAIN DUTIES AND RESPONSIBILITIES

The Country Administrator will:

Support the Field Administrators in the country;

Ensure adequate liquidity for projects and coordinate monthly funding requests;

Ensure the correct implementation of administrative procedures;

Standardise the administrative offices of the various projects through regular training of the staff;

Conduct regular project monitoring missions;

Report any discrepancies to the Administrative Desk at headquarters (FOD);

Collaborate with the Country Director and HQ in Italy on the preparation of the annual budget;

Ensure the smooth running of the administrative offices during the handover phase and in the absence of international administrative staff;

Support the Grant Manager in the preparation of funding proposals and the correct allocation of costs to the various grants;

Support and assist the Grant and Financial Reporting Department in drafting project MEMOs to ensure the correct allocation of costs;

Support the Field Procurement Manager in applying the purchasing procedures set out in the Emergency operating manual;

Collaborate with the Field HR Manager to ensure compliance with labour legislation in the country;

Ensure compliance with the tax regulations in force in the country;

SPECIFIC REQUIREMENTS

Previous experience in an administrative coordination role, preferably gained within an NGO;

Experience in budget drafting and cost monitoring is required;

Excellent organisational and team management skills;

Good knowledge of the funding guidelines and procedures of the main institutional donors (EU, MAECI, UN agencies, etc.);

Experience in keeping cash accounts;

Experience in managing the cash flow of multiple projects;

Experience in reconciling bank and cash accounts;

Disclosure pursuant to EU Regulation 2016/679 (GDPR) EMERGENCY ONG ETS, with headquarters in Via Santa Croce 19, 20122 Milan (MI) – Italy, is Data Controller under EU Regulation 2016/679 (‘GDPR’). Personal data will be processed for the purposes of seeking, selecting and managing hired personnel only by authorised staff and possibly disclosed to third parties who may be appointed as Data Processors. Personal data will be stored for no longer than necessary for the aforementioned purposes without prejudice to any other rights under, obligations or protection means provided by Law. Data subjects can exercise their rights under Art. 15 et seq. of the GDPR mailing at

privacy@emergency.it . The Data Protection Officer appointed by the Controller is Mr. Nicola Tarantino, who can be mailed at

dpo@emergency.it . Please,

browse the complete Privacy Notice on this site .

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