Administrative Specialist

Administrative Specialist

Office Administration Support Services (US Navy)

Place of Performance: NAVFAC EURAFCENT HQ, Naples, Italy

Period of Performance: One year with three option years to follow

Schedule: Full-Time, hours will be determined by the facility

Requirements:

- Must be fluent in English, in writing and speaking - Must be Proficient in use of computers and standard office suit programs such as Word, Excel, Power Point, SharePoint, and Adobe Reader. - Must have experience with office administration tasks. - Contractor personnel shall have knowledge of Navy’s Correspondence Manual (SECNAV M-5216.5); Forms Management Manual (SECNAV M-5213.1); Standard Subject Identification Codes Manual (SECNAV M-5210.1); Navy Directives Issuance System (OPNAVINST 5215.17); Navy Performance Evaluation System (BUPERSINST 1610.10E) and all other directives and messages pertaining to administrative support. - Must be an U.S. Citizen

Duties and Responsibilities will include but are not limited to the following:

- Ensure all documentation is in compliance with NAVFAC EURAFCENT guidance and instructions. Types a variety of Navy correspondence, directives, instructions, reports and forms utilizing a computer. Serializes incoming/outgoing correspondence/scans documents, as necessary. - Attending meetings including but not limited to Weekly Staff Sync and also Weekly admin meeting with the Executive Officer. - Review and track documents in Correspondence Tracker. - Prepare military and civilian awards as necessary. Review and track Awards in Awards Tracker. - Maintain the Filing System for all Correspondence amongst all the Public Work Departments. Maintains hard copy/electronic record files which represent the transactions of the organization programs and projects. Consolidate electronic files for easy retrieval. - Type and present all correspondence in draft form for review and approval before official correspondence is prepared for signature and release/file. - Review and monitor all the NAVFAC EURAFCENT instructions and reach out to Business Line Leads and Support Line Leads to maintain their instructions. - Monitor calendar for Conference Rooms A and B to ensure meetings that are scheduled do not overlap. - Provide customer service to all Public Work Departments on any questions or concerns they may have on governance or regulation. - Type enlisted officer Fitness Reports and enlisted evaluations in accordance with local and higher authority directives. Maintains database and files as required. - Creates spreadsheets and databases considering multiple uses of data. - Prepares CO/XO and Executive Staff-generated correspondence. Manages correspondence flow through the CO/XO offices, routing items to the proper location.

For additional information and compensation details, please email your most recent resume to opportunities@cadgov.com. We look forward to hearing from you soon!