Procurement Officer

About the Company

Key Result Areas Supporting Actions Procurement

About the Role

Procure materials in desired quality for uninterrupted and efficient operation. To Plan and procure Engineering stores spares, Capital Goods and consumables & Services from Indigenous sources or through imports in cost effective manner so as to support smooth operation of SFD plant as per requirements.

Responsibilities

Interact with user for their requirement received through PR. Call offers & compare them for facilitating negotiation. Assist user department in technical evaluation. Involve in technical & commercial discussions with vendors. Carry out internal working, thereby sending Counter Bids to the vendors. Prepare approval note highlighting the facts and process followed. Prepare check and forward orders for signature as per delegation manuals. Follow up for timely execution of PO. Ensure smooth execution by providing timely support to the vendors (such as road permit, transport clearance, drawing approvals, etc).

Carry out following activities for import PO:

Checking the custom tariff and to work out cost. Recommended economic viable sources. Arranging for LC. Release of payment. Preparation of documents for custom clearance. Follow-up activities with Udyog services. Monitor material rejection reports and take necessary action for improvement. Ensure timely nomination for transporters. Monitor delivery index and take necessary action by communicating to the vendors for future orders.

Service Contracts and Orders:

Award the short term and Long term service contracts which includes:

Collecting data. Do time and motion study. Analyze the data. Compare data with interunit. Negotiation. Contract approval. Ensure legal compliances. Ensure safety compliances. Resolve the grievances. Coordination with Plant, IR, Safety, Legal etc. Release of Manpower Supply and CLC job orders.

Vendor Development:

Exploring New Vendors & create healthy database. Exploring new vendors for creating competition to have effective negotiation. Interaction with various other companies as well for similar requirement. Reviewing existing vendors performance as well in terms of delivery, commitment, etc.

Cost Control:

Implement & initiate the cost reduction plan/measures. Interaction with other group units as well as outside group for current price trends. Keep our-self updated about market trends. Initiate costing. Introduce new vendors, thereby creating competition.

System improvement:

Improve/computerize existing systems and procedures. Identify areas of improvement in SAP and discuss the same with the concerned team for implementation.

Contractors Safety Management:

Implement various activities related to contractors. Carry out Prequalification of contractors. Float the tenders, highlighting the key expectations from vendors for safety. Contractor selection & mobilization. Ensure that the Contractor Field Safety Audit form is being provided. Periodic evaluation of contractor without which service entry will not be generated.

Imports Bill Passing & Imports MIS:

Verify bills towards other expenses pertaining to imports for correct adjustment in respective accounts. Follow up with Udyog Services for expediting bills towards other expenses (bank commission, stamp duty, CHA agency charges, DO charges etc). Verify for correct adjustment in respective accounts & forward the bills to accounts section. Prepare & Submit Forex cover reports to accounts section on monthly basis. Prepare and submit reports of import consignment received during the year for annual audit. Prepare and forward report to Udyog Services on continuous basis with requisite documents for custom clearance in order to avoid any penalty which are huge nowadays.

Qualifications B.Tech (Mech) & MBA

Required Skills

SAP, Negotiation, Engineering Material Procurement, Services Agreement