Executive Assistant

EXC Managed Services acts as a global scaling engine for Private Equity and Venture Capital funds by helping their portfolio companies expand into India and the United States, with a deep bench of expertise in execution, compliance, and operations. The goal? De-risk international expansion, accelerate time-to- market, and build scalable, investment-grade operations in two of the world’s most critical growth geographies.

Role Overview The Executive Assistant (EA) to the Founder/Chairman will provide high-level administrative, coordination, and communication support to ensure smooth functioning of the Chairman’s office. This is a high-impact role requiring strong organizational skills, discretion, proactive execution, and the ability to operate in a fast- paced, dynamic environment.

Key Responsibilities 1. Chairman’s Office Management Manage the Chairman’s calendar, including scheduling meetings, appointments, and coordinating domestic and international travel Organize meetings, prepare agendas, take minutes, and ensure timely follow-ups on action items Act as the primary point of coordination between the Chairman and internal/external stakeholders 2. Coordination & Follow-ups Liaise with internal departments to track progress on tasks and priorities assigned by the Chairman Ensure timely execution and closure of action items Maintain internal trackers, databases, and documentation 3. Communication & Stakeholder Management Handle phone calls, emails, and correspondence with discretion and professionalism Facilitate seamless internal and external communication on behalf of the Chairman Build and maintain effective working relationships with internal teams and external partners 4. Documentation & Reporting Prepare presentations, reports, notes, and other documents as required Maintain records, files, and confidential information in an organized and secure manner Generate regular status reports and summaries for review 5. Administrative & Operational Support Support travel planning including bookings, itineraries, and visa coordination Anticipate requirements and proactively manage the Chairman’s priorities Ensure smooth day-to-day operations of the Chairman’s office Required Skills & Qualifications Graduate with 5–7 years of experience as an Executive Assistant supporting senior leadership (CEO/CFO/Chairman level), preferably in a fast-paced, dynamic environment Excellent communication skills (written and verbal) with strong fluency in English Proficient in MS Office (especially Excel), cloud systems, and online calendar tools Proven experience in travel planning, including international bookings and visa coordination Highly organized, detail-oriented, proactive, and able to manage multiple priorities Able to work independently, exercise sound judgment, and handle confidential information with integrity Flexible and adaptable to changing priorities and work schedules