Job Description
Job Summary:
A strategic procurement professional who takes full ownership of end-to-end sourcing of APIs, intermediates, excipients, and packaging materials across Commercial (Business Development) and R&D functions. This is a high-impact role responsible for vendor governance, cost optimization, supply assurance, regulatory compliance, and supporting New Product Development (NPD) initiatives.
Key Responsibilities
1. Direct Procurement & Strategic Sourcing
Manage procurement of direct materials: APIs, intermediates, excipients, and packaging materials for commercial and development requirements.
Develop and execute sourcing strategies aligned with quality, regulatory, and financial objectives.
Identify and onboard alternate/secondary sources to mitigate supply risks.
Manage the complete vendor lifecycle across domestic and global supplier bases.
2. Budgeting, Cost Optimization & Commercial Ownership
Own procurement budgets and monthly forecasting for direct categories.
Drive cost savings through:
Cost modeling
Vendor consolidation
Strategic negotiations
Long-term contracting
Value engineering initiatives
Collaborate with Finance and Supply Chain teams to monitor cost variances and ensure budget adherence.
3. Supplier Management & Quality Compliance
Develop and maintain Supplier Quality Agreements (SQAs).
Ensure SOP adherence and regulatory compliance (GMP, cGMP, FDA, SEZ/EOU).
Lead vendor audits, supplier performance reviews, and scorecard management.
Conduct commercial due diligence and implement vendor diversification strategies to mitigate risk.
4. Support for New Product Development (NPD)
Partner with R&D, Regulatory Affairs (RA), Manufacturing, and Commercial teams during:
Development phase
Tech transfer
Scale-up activities
Ensure timely availability of trial materials, validation batches, and regulatory documentation.
Proactively plan sourcing for new formulations and backward integration initiatives.
5. SOPs, Documentation & Reporting
Maintain procurement SOPs and documentation to ensure audit readiness.
Utilize SAP MM for:
Vendor master management
PO processing & tracking
Spend analytics & dashboards
Generate reports on:
Spend analysis
Savings realization
Lead times
Procurement KPIs
Skills & Competencies Required
Procurement Systems:
SAP MM
Regulatory Knowledge:
GMP, cGMP, FDA, SEZ/EOU compliance
Commercial Acumen:
Budgeting, RFQ/RFP management, contract negotiation
Supplier Management:
Audits, performance scorecards, SLA governance
Documentation Expertise:
SQAs, SOPs, contracts, change notifications
Analytical Skills:
Cost optimization, risk assessment, scenario planning
Stakeholder Management:
Cross-functional collaboration (QA, RA, R&D, Commercial/BD)
Qualifications
Bachelor’s degree in Pharmacy / Chemistry / Life Sciences / Engineering / Supply Chain Management
MBA (Supply Chain / Operations / Finance) preferred
8–12+ years of experience in direct procurement within the pharmaceutical industry
Experience handling APIs and regulated market sourcing preferred
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Who You Are:
A person who takes ownership in end-to-end sourcing of APIs, intermediates, excipients, and packaging materials across Business Development (Commercial) and R&D functions. This is a strategic, high-impact role responsible for vendor governance, cost optimization, supply assurance, and compliance, while also supporting New Product Development (NPD) initiatives.
Responsibilities:
1. Direct Procurement & Strategic Sourcing
Manage direct material procurement: APIs, intermediates, excipients, and packaging for commercial & development use.
Build and execute sourcing strategies aligned with quality, regulatory, and financial goals.
Identify alternate/secondary sources and manage vendor life cycle across global and domestic supplier base.
2. Budgeting, Cost Optimization & Commercial Ownership
Manage procurement budgets and monthly forecasting for direct categories.
Drive savings through cost modelling, vendor consolidation, contract negotiations, and value engineering.
Collaborate with Finance and SCM to monitor variances and maintain budgetary discipline.
3. Supplier Management & Quality Compliance
Develop and maintain Supplier Quality Agreements (SQAs) and ensure SOP compliance.
Manage vendor audits, performance metrics, and regulatory preparedness (GMP, SEZ, EOU, FDA) and mitigate risks through vendor diversification and commercial due diligence.
4. Support for New Product Development (NPD)
Partner with R&D, RA, and Manufacturing for sourcing during development, tech transfer, and scale-up stages.
Ensure timely availability of trial batches, validation materials, and regulatory documentation.
Proactively plan procurement for new formulations or backward integration initiatives.
5. SOPs, Documentation & Reporting
Maintain procurement SOPs and documentation for audit readiness.
Use ERP SAP MM to manage procurement operations, vendor masters, PO tracking, and dashboards.
Generate reports on spend analysis, savings, sourcing lead times, and procurement KPIs.
Skills Required:
Procurement Systems: SAP MM
Regulatory Understanding: GMP, cGMP, FDA, SEZ/EOU compliance
Commercial Acumen: Budgeting, RFQ/RFPs
Supplier Management: Audits, scorecards, SLA governance
Documentation: SQAs, SOPs, contracts, change notifications
Analytical Thinking: Cost optimization, risk analysis, scenario planning
Stakeholder Engagement: Cross-functional collaboration with QA, RA, R&D, Commercial (BD)
-Educaion: B.Pharm / M.Sc. / B.Tech (Chemical) + MBA/PGDM (Supply Chain/Operations preferred)
- Experience: 10–17 years in Direct Procurement within Pharma (Formulation, API, excipients, packaging)
- ERP expertise (SAP) and demonstrated ability in leading cost or quality improvement projects
